Administrative Assistant 10 month position

The Administrative Assistant provides critical support to the Vocational Director in a fast-paced student-centered environment. This role involves a variety of administrative and clerical duties to ensure the smooth operation of vocational programming and cooperative education initiatives. The ideal candidate will be organized detail-oriented and able to manage multiple priorities while maintaining professionalism and confidentiality. A strong ability to work respectfully and effectively with a diverse group of students staff families and community members is Responsibilities:Administrative Support: Maintain calendars schedule appointments and coordinate meetings for the Vocational Director. Prepare memos letters emails reports and other correspondence. Organize and maintain physical and digital filing systems in compliance with school and state records policies. Process requisitions purchase orders and supply inventory for the vocational Program Support: Serve as the first point of contact for the vocational office: answer calls take messages and assist staff and students. Manage purchasing vendor relationships and orders for equipment supplies and services (including BudgetSense and Amazon). Support instructors and budget liaisons with quotes reports and ordering processes. Coordinate work orders invoices and payments for vocational shops. Organize and manage programs and events including SkillsUSA HUNCH freshman placement Open House Program Advisory and summer camps. Oversee student certifications trade cards and licensing forms for graduating seniors. Handle transportation lodging and logistics for field trips competitions conferences and site visits. Plan and support end-of-year activities: shop hours certifications obligations year-end packets and equipment management. Assist with hiring teacher onboarding schedules and other vocational office responsibilities. Assist with cooperative education as neededGeneral Office Duties: Answer phones greet visitors and respond to inquiries related to vocational and Co-Op programs. Provide backup support to other administrative staff during peak periods or absences. Assist with event coordination for career fairs industry partner visits and vocational showcases. Perform other duties as assigned by the Principal or Designee.