Operations Coordinator

Chicago, IL - USA

Monthly Salary: $ 20 - 24

Posted on: 13 days ago

Vacancies: 1 Vacancy

Job Summary

Job Title

Operations Coordinator

Job Description Summary

Job Summary:

Cushman & Wakefield is seeking an Operations Coordinator to help provide exceptional onsite service and ensure a welcoming and seamless experience for staff and guests at our corporate headquarters location in downtown Chicago. This role supports a busy office across a broad range of services including administrative support facilities coordination event planning and communications. The ideal candidate is highly customer-focused proactive detail-oriented and thrives in a fast-paced dynamic setting.

Job Description

Key Responsibilities

Office Management & Facilities Support

Partner with the Facilities team to ensure smooth day-to-day office operations.
Maintain cleanliness and organization of shared spaces (conference rooms kitchens etc.).
Monitor and restock office and kitchen supplies; manage inventory and vendor relationships.
Coordinate with building management for maintenance and service requests.

Serve as a point of contact for general office-related inquiries.
Manage conference room calendars and assist with scheduling.
Process invoices and expenses; support vendor coordination and follow-up.

Assist with special projects and ad hoc administrative tasks.

Event & Meeting Support

Assist with planning and execution of internal meetings and events.
Help coordinate logistical details for office gatherings and special events including catering and room setup.
Maintain database and provide dining and other local recommendations for guests as requested.

Communications

Assist with compiling monthly market newsletter and internal communications and announcements.
Maintain office intranet.

Back-up Support

Provide back-up support for Receptionist Production and mail room as needed including:
- Greet and assist visitors clients and employees with professionalism and warmth.
- Manage the main phone line and direct inquiries appropriately.
- Maintain a polished and professional atmosphere in lobby and reception areas.
- Coordinate guest registration with building security and internal staff.
- Handle mail distribution and print support.

Qualifications & Skills

High school diploma or GED required; Associate or Bachelors degree preferred.
2 years of experience in office coordination front desk or administrative support roles.
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
Familiarity with Adobe Creative Suite (InDesign Photoshop) is a plus.
Experience with Workday or similar systems is a plus.
Strong organizational multitasking and communication skills.
Professional demeanor with a customer-service mindset.
Ability to work independently and collaboratively in a team-oriented environment.
This position is primarily based in Chicago but must have the ability to travel to our suburban Rosemont location as needed to provide support.

Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs generally including health vision and dental insurance flexible spending accounts health savings accounts retirement savings plans life and disability insurance programs and paid and unpaid time away from addition to a comprehensive benefits package Cushman and Wakefield provide eligible employees with competitive pay which may vary depending on eligibility factors such as geographic location date of hire total hours worked job type business line and applicability of collective bargaining agreements.

The compensation that will be offered to the successful candidate will depend on factors such as whether the position is covered by a collective bargaining agreement the geographic area in which the work will be performed market pay rates in that area and the candidates experience and qualifications.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $20.83 - $24.50

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

In compliance with the Americans with Disabilities Act Amendments Act (ADAAA) if you have a disability and would like to request an accommodation in order to apply for a position at Cushman & Wakefield please call the ADA line at 1- or email. Please refer to the job title and job location when you contact us.

INCO: Cushman & Wakefield

Required Experience:

Job TitleOperations CoordinatorJob Description SummaryJob Summary:Cushman & Wakefield is seeking an Operations Coordinator to help provide exceptional onsite service and ensure a welcoming and seamless experience for staff and guests at our corporate headquarters location in downtown Chicago. This r...

Job Title

Operations Coordinator

Job Description Summary

Job Description

Key Responsibilities

Office Management & Facilities Support

Partner with the Facilities team to ensure smooth day-to-day office operations.
Maintain cleanliness and organization of shared spaces (conference rooms kitchens etc.).
Monitor and restock office and kitchen supplies; manage inventory and vendor relationships.
Coordinate with building management for maintenance and service requests.

Serve as a point of contact for general office-related inquiries.
Manage conference room calendars and assist with scheduling.
Process invoices and expenses; support vendor coordination and follow-up.

Assist with special projects and ad hoc administrative tasks.

Event & Meeting Support

Assist with planning and execution of internal meetings and events.
Help coordinate logistical details for office gatherings and special events including catering and room setup.
Maintain database and provide dining and other local recommendations for guests as requested.

Communications

Assist with compiling monthly market newsletter and internal communications and announcements.
Maintain office intranet.

Back-up Support

Provide back-up support for Receptionist Production and mail room as needed including:
- Greet and assist visitors clients and employees with professionalism and warmth.
- Manage the main phone line and direct inquiries appropriately.
- Maintain a polished and professional atmosphere in lobby and reception areas.
- Coordinate guest registration with building security and internal staff.
- Handle mail distribution and print support.

Qualifications & Skills

High school diploma or GED required; Associate or Bachelors degree preferred.
2 years of experience in office coordination front desk or administrative support roles.
Proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint).
Familiarity with Adobe Creative Suite (InDesign Photoshop) is a plus.
Experience with Workday or similar systems is a plus.
Strong organizational multitasking and communication skills.
Professional demeanor with a customer-service mindset.
Ability to work independently and collaboratively in a team-oriented environment.
This position is primarily based in Chicago but must have the ability to travel to our suburban Rosemont location as needed to provide support.

The company will not pay less than minimum wage for this role.

The compensation for the position is: $20.83 - $24.50

Cushman & Wakefield is an Equal Opportunity employer to all protected groups including protected veterans and individuals with disabilities. Discrimination of any type will not be tolerated.

INCO: Cushman & Wakefield

Required Experience: