Office Assistant

JOB SUMMARY

Were looking for an Office Assistant to join our team! Together with excellent customer service and attention to detail this position assist with scheduling the delivery and installation of flooring countertops cabinets or appliances and manages schedule changes due to updates in project details or job installation. The Office Assistant is a full-time position reporting to the Service Manager and works on-site at our distribution center in Springfield Corners (near the intersection of Highways 12 and 19 north of Middleton). Typical hours are 7am-3:30pm Monday to Friday. Training provided.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Schedule with builders/homeowners and project managers for commercial and residential jobs.

Split lines for each job delivery to ensure the amount needed is per floor or job needs.

Contact customers in advance to confirm scheduled times/dates as required.

Assist in coordinating all deliveries for countertops/cabinet/flooring/appliances with the warehouse project manager and install staff to avoid extra job site trips.

Communicate with all installers and delivery persons on a daily basis to ensure their jobs are completed and customers are satisfied.

Communicate with all sales staff on a regular basis regarding job progress and costs.

Assist with claims and repairs coordination as needed.

Assist in warehouse inventory to ensure all parts are available to service/install all flooring cabinet countertops and appliances.

Follow all safety policies and procedures.

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines policies and procedures and applicable laws. Supervisory responsibilities include interviewing hiring and training employees; planning assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

None.

EDUCATION EXPERIENCE & QUALIFICATIONS To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1 years of administrative experience with customer-facing responsibilities in areas such as operations inventory logistics purchasing or sales support.

Previous scheduling experience in a construction-related industry preferred.

6 months experience with customer management software or application preferred.

Previous work experience using Microsoft Office applications as a daily requirement.

Ability to lift up to 10 pounds without restriction and on a regular basis.

Ability to communicate in English both verbally and in writing for training and project updates and to independently handle external and internal requests.

Math skills acquired through high school diploma or equivalent to understand customer payments order quantities and related financial transactions.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to sit at computer monitor for extended periods throughout the day.

Must possess the ability to stand for extended periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit stoop kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General working conditions

May have to meet tight deadlines

Office/warehouse environment

OUR BENEFITS

Health Insurance (Medical Prescription Dental and Vision)

Life Insurance

Disability Insurance

Paid Holidays and Time Off

401(k) Plan with company matching

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting hiring training promotion compensation and professional development practices without regard to actual or perceived race color religion sex (including pregnancy sexual orientation and gender identity) national origin age (40 or older) disability or certain classifications based on genetic information or any other characteristic protected by federal state or local laws regulations or ordinances.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need accommodation please email Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.