Admin Support
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Job Location:
Monthly Salary:
Posted on:
23 hours ago
Vacancies:
1 Vacancy
Job Summary
JLL empowers you to shape a brighter way.
Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.
Position Overview
JLL is seeking a detail-oriented and proactive Office Assistant to provide comprehensive administrative support to our Life Sciences account in Milan. This role will support the delivery of exceptional facility management and real estate services.
Key Responsibilities
Monitoring and verification of scheduled and extraordinary maintenance with monthly entries in the management software
Daily monitoring of plant operation with related BMS management
Monthly execution of fire surveillance checks
Management and issuance of Johnson & Johnson employee and contractor badges
Management software for booking and use of desks and parking spaces
CAFM (Computer-Aided Facility Management)
Creation and updating of files related to Johnson & Johnson employees (car locker floor location)
Administrative support for monthly reporting and invoicing
Support for Duty Light Maintenance
Backup for logistics services (warehouse bank postal service notary etc.)
Required Qualifications
Education & Experience
- 2 years of administrative or office support experience
- Experience in professional services environment preferred
- Facility management or real estate industry experience a plus
Technical Skills
- Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Experience with database management and CRM systems
- Basic understanding of project management tools
- Familiarity with digital filing systems and document management
- Ability to learn new software systems quickly
Core Competencies
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- High attention to detail and accuracy
- Ability to handle confidential information with discretion
- Professional communication style and client service skills
- Multi-tasking capabilities in dynamic environments
Personal Attributes
- Proactive and solution-oriented approach
- Flexibility and adaptability to changing priorities
- Collaborative team member with inclusive mindset
- Professional presentation and conduct
- Reliability and strong work ethic
- Cultural awareness and sensitivity for diverse client base
Panoramica della Posizione
JLL ricerca una figura di Office Assistant orientata ai dettagli e proattiva per fornire supporto amministrativo completo al nostro account Life Sciences a Milano. Questo ruolo supporterà lerogazione di servizi eccellenti di facility management e immobiliari.
Responsabilità Principali
Monitoraggio e verifica della manutenzione programmata e straordinaria con inserimenti mensili nel software gestionale
Monitoraggio quotidiano del funzionamento degli impianti con relativa gestione BMS
Esecuzione mensile dei controlli di sorveglianza antincendio
Gestione ed emissione di badge per dipendenti e contractor Johnson & Johnson
Software gestionale per prenotazione e utilizzo di postazioni di lavoro e parcheggi
CAFM (Computer-Aided Facility Management)
Creazione e aggiornamento di fascicoli relativi a dipendenti Johnson & Johnson (auto armadietti posizione nel piano)
Supporto amministrativo per reportistica mensile e fatturazione
Supporto per Duty Light Maintenance
Backup per servizi logistici (magazzino banca servizio postale notariato ecc.)
Qualifiche Richieste
Formazione ed Esperienza
- 2 anni di esperienza in supporto amministrativo o dufficio
- Esperienza in ambiente di servizi professionali preferibile
- Esperienza nel facility management o nel settore immobiliare costituisce un plus
Competenze Tecniche
- Competenza in Microsoft Office Suite (Word Excel PowerPoint Outlook)
- Esperienza con gestione database e sistemi CRM
- Comprensione di base degli strumenti di project management
- Familiarità con sistemi di archiviazione digitale e gestione documenti
- Capacità di apprendere rapidamente nuovi sistemi software
Competenze Trasversali
- Eccellenti capacità di comunicazione scritta e verbale
- Forti capacità organizzative e di gestione del tempo
- Alta attenzione ai dettagli e precisione
- Capacità di gestire informazioni riservate con discrezione
- Stile di comunicazione professionale e competenze nel servizio clienti
- Capacità multitasking in ambienti dinamici
Qualità Personali
- Approccio proattivo e orientato alle soluzioni
- Flessibilità e adattabilità al cambiamento delle priorità
- Spirito collaborativo con mentalità inclusiva
- Presentazione e condotta professionali
- Affidabilità e forte etica del lavoro
- Sensibilità culturale e consapevolezza per clientela diversificata
Location:
On-site Milano ITAIf this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!
JLL Privacy Notice
Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data please view our Candidate Privacy Statement.
For additional details please see our career site pages for each country.
For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.
Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
Provides business consulting; investment banking services including corporate finance and investment advisory on mergers and acquisitions; asset management services including fund, portfolio and wealth management; real estate property management and brokerage services.
