Office Manager (Grades Pre-K 6)

• High School Diploma and three years of related clerical and/or secretarial experience or Associates Degree in business related area
  
• Demonstrated knowledge of district organization operations and administrative policies.
• Demonstrated computer skills with Windows and Microsoft Office applications.
• Demonstrated flexibility to cope with the challenges of a rapidly changing world
• Demonstrated willingness to remain current with the latest developments in the profession

Job Description

• Perform secretarial functions for the Principal including generation of communications for Principals approval and signature.
• Coordinate and maintain Principal and school-wide calendars.
• Coordinate district-level information for the principal to include but not limited to weekly bulletins events training meetings and deadlines.
• Coordinate schedules and work assignments for Principals clerk and all other office helpers.
• Attend all required administrative meetings and trainings.
• Maintain adequate office supplies and materials in advance of need.
• Serve as point of contact for staff substitutes students parents and community with regards to general campus operations.
• Effectively utilize attendance reports to monitor and maintain daily staff attendance records and reconcile monthly bi-weekly and supplemental attendance records.
• Manage supplemental pay activity requests including creation of supplemental pay activity codes review supplemental pay reports and reconcile timecards ensure all required supplemental documentation is submitted and properly maintained.
• Ensure all supplemental pay policies and procedures are followed by all campus staff.
• Effectively use Budget Manager Reports to monitor and adjust line item accounts.
• Maintain budgets to ensure adequate funding and alignment to Campus Action Plan.
• Manage requisitions and reconciliation process to include but not limited to generation of requisitions verification of funding maintenance of supporting documents receipt of materials/services and monitoring of payments.
• Maintain all documents related to expenditures of grants and Activity Funds including materials contracts and events field trips and personnel utilization.
• Perform responsibilities related to maintenance/reconciliation of Activity funds including entering receipts balancing bank statements counting money and preparing bank deposits for daily pick up.
• All other duties as assigned by the Principal.
• Regular and punctual attendance at the worksite is required for this position

WORK ENVIRONMENT:

The noise level in the work environment is usually moderate. Travel throughout the district is integral to this job. A remote working environment /alternate work arrangement is not an option for campus-based employees/campus-based positions because regular and punctual attendance at the worksite and performing all duties at the worksite are essential job duties for all campus-based personnel.