Administrative Assistant
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Job Summary
Position Summary
This role supports the Director of Finance through office management administrative services and light bookkeeping responsibilities.
Essential Duties and Responsibilities
The essential functions include but are not limited to the following:
- Answer phones and greet visitors.
- Collect and distribute mail.
- Provide sales support by drafting contracts & design agreements as requested.
- Order and maintain office breakroom janitorial and refreshment supplies.
- Oversee cleaning security outside grounds and copier maintenance services.
- Assist with event planning and coordination.
- Onboard and update vendors with necessary documentation.
- Manage accounts and performing basic bookkeeping
- Perform monthly bank reconciliations and other closeout tasks as assigned.
- Collect and reproduce lien waivers as needed.
Minimum Qualifications (Knowledge Skills and Abilities)
- Excellent communication abilities including speaking and writing.
- Great customer service skills including a personable and positive attitude.
- Good computer skills including basic troubleshooting of Microsoft Office
- Problem-solving critical thinking and decision-making abilities.
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
- Work is performed in an office environment and constantly requires the ability to operate standard office equipment and keyboards and remain in a stationary position. Frequent movement and communication with co-workers clients and vendors is needed. Must be able to carry 30 pounds.
Key Skills
- Generator
- Accomodation
- Football
- Advertising
- Architectural Design
About Company
MA Peterson is your resource for residential design build, custom remodeling and home repair projects. Since 1979, our team of talented designers and craftsmen have provided the highest quality design build services for residents of Minneapolis - St. Paul and the surrounding MN metro.
