Senior Global Payroll Specialist, EMEA

The Role:

Joining Moderna offers the unique opportunity to be part of a pioneering team thats revolutionizing medicine through mRNA technology with a diverse pipeline of development programs across various diseases.

As an employee youll be part of a continually growing organization working alongside exceptional colleagues and strategic partners worldwide contributing to global health initiatives.

Modernas commitment to advancing the technological frontier of mRNA medicines ensures a challenging and rewarding career experience with the potential to make a significant impact on patients lives worldwide.

Moderna is solidifying its presence within our international business services hub in Warsaw Poland a city renowned for its rich scientific and technological heritage. This hub provides critical functions meeting the growing demand of Modernas global business operations. Were inviting professionals from around the world to join our mission and contribute to the future of mRNA medicines.

As we grow our Global Business Services Center (MESH) in Warsaw we are looking for a Senior Global Payroll Specialist EMEA to join our expanding Global Payroll team. This is a critical individual contributor role responsible for managing end-to-end payroll operations across multiple EMEA countries in close partnership with our third-party payroll vendors. You will ensure accurate timely payroll delivery and reporting while driving compliance with local regulations and internal controls. The role serves as the primary contact for payroll matters supporting cross-functional teams and internal customers while also playing a key role in year-end payroll activities audits and continuous process improvements.

Heres What Youll Do

Your key responsibilities will be:

• Oversee the full payroll lifecycle across several EMEA countries in partnership with external payroll vendors ensuring accurate data collection payroll execution and reporting.

• Own the collection and validation of payroll inputs (e.g. new hires terminations absences one-time payments) and the accuracy of outputs (e.g. payslips tax filings compliance submissions).

• Deliver compliant payroll operations that align with SOX controls and audit expectations.

• Act as the primary point of contact for payroll inquiries collaborating with internal stakeholders to manage escalations and employee satisfaction.

Your responsibilities will also include:

• Manage payroll calendars ensuring all deadlines are met and stakeholder communications are maintained.

• Monitor the payroll inbox and ServiceNow tickets to address employee concerns and timesheet support within SLAs.

• Partner with Global Compensation Benefits Mobility Equity Finance Tax and Legal teams on payroll-impacting activities and audits.

• Maintain confidentiality and integrity of all payroll-related data and transactions.

• Drive process optimization vendor performance metrics and continuous improvement initiatives.

• Lead payroll-related year-end activities and support ongoing documentation and compliance.

The key Moderna Mindsets youll need to succeed in the role:

• We behave like owners. The solutions were building go beyond any job description.
  In this role youll own the payroll function for a broad EMEA region treating the systems processes and outcomes with the care and accountability of an owner. You will be empowered to improve vendor performance resolve escalations and shape how we scale payroll operations globally.

• We digitize everywhere possible using the power of code to maximize our impact on patients.
  Youll actively seek ways to streamline automate and optimize payroll procedures and systemsleveraging digital tools to reduce manual efforts and improve the speed accuracy and quality of service.

Heres What Youll Do:

• Process end-to-end payroll operations with third-party vendors across EMEA from data collection (e.g. salary changes one-time payments absences overtime benefits adjustments) to delivery of accurate timely payroll results and reporting (e.g. employee pay pay slips tax filings benefit contributions reports and compliance submissions)

• Manage change requests with internal teams and with vendors to ensure compliance with policies and submit adjustment input files to vendor portals (e.g. new hires terminations leaves one-time payments etc.)

• Support accurate compliance payroll processes that meet SOX controls and audit requirements

• Review and analyze current payroll procedures to identify areas for improvement and implement enhanced processes systems and controls to increase efficiency and accuracy

• Partner with Global Compensation Benefits Mobility and Equity teams on payroll-impacting events and collaborate with Finance Tax and Legal teams on audit and documentation requests

• Monitor the payroll inbox for ad-hoc requests and ServiceNow tickets supporting employees with payroll inquiries and timesheets while ensuring SLAs and employee satisfaction are met

• Drive vendor relationships risks escalations focusing on performance metrics to deliver improvements through KPIs and action plans

• Manage the payroll calendar ensure deadlines are met and send reminder communications to stakeholders

• Ensure the accuracy integrity and confidentiality of all payroll data and transactions

Heres What Youll Need (Basic Qualifications):

• BA/BS degree or equivalent work experience

• 35 years of experience in payroll solutions and vendor management

• Strong knowledge of local payroll legislation/taxation EMEA countries

• Proficiency with Workday Microsoft Office and advanced Excel (VLOOKUPs Pivot Tables linking formulas)

• Proven accuracy data integrity and attention to detail

• Clear and confident communication skills in written and spoken English

• Hands-on experience with payroll files benefit provider inputs and outsourced vendor model

• Ability to work effectively across time zones and adapt to country-specific payroll requirements

Heres What Youll Bring to the Table (Preferred Qualifications):

• Strong organizational and problem-solving skills with a process-oriented mindset

• Adapt to evolving business needs while collaborating effectively across teams.

• Excellent communication skills and the ability to build collaborative relationships influence stakeholders and align shared objectives

• Experience managing payroll in different delivery models (in-house outsourced and co-sourced)

• Experienced with Workday; knowledge of IPPEX

• Additional payroll experience across APAC and EMEA regions

• thriving in a matrixed fast-paced deadline-driven environment

• A collaborative professional with a desire to make an impact in a high-growth transformational company that values being Bold Relentless Curious and Collaborative

At Moderna we believe that when you feel your best you can do your best work. Thats why our global benefits and well-being resources are designed to support youat work at home and everywhere in between.

• Quality healthcare and insurance benefits
• Lifestyle Spending Accounts to create your own pathway to well-being
• Free premium access to fitness nutrition and mindfulness classes
• Family planning and adoption benefits
• Generous paid time off including vacation bank holidays volunteer days sabbatical global recharge days and a discretionary year-end shutdown
• Savingsandinvestments
• Location-specific perks and extras!

The benefits offered may vary depending on the nature of your employment with Moderna and the country where you work.

About Moderna

Since our founding in 2010 we have aspired to build the leading mRNA technology platform theinfrastructure to reimagine how medicines are created and delivered and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world.

By living our mission values and mindsets every day our peopleare the driving force behind our scientific progress and our we are creating a culture of belonging and building an organization that cares deeply for our patients our employees the environment and our communities.

We are proud to have been recognized as a Science Magazine Top Biopharma Employer a Fast Company Best Workplace for Innovators and a Great Place to Work in the U.S.

As we build our company we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation teamwork and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn contribute and make a meaningful impact.

If you want to make a difference and join a team that is changing the future of medicine we invite you to visit to learn more about our current opportunities.

Moderna is a smoke-free alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day please apply!

Moderna is committed to equal opportunity in employment and non-discrimination for all employees and qualified applicants without regard to a persons race color sex gender identity or expression age religion national origin ancestry or citizenship ethnicity disability military or protected veteran status genetic information sexual orientation marital or familial status or any other personal characteristic protected under applicable law. We consider qualified applicants regardless of criminal histories consistent with legal requirements.

Were focused on attracting retaining developing and advancing our employees. By cultivating a workplace that values diverse experiences backgrounds and ideas we create an environment where every employee can contribute their best.

Moderna is committed to offering reasonable accommodation or adjustments to qualified job applicants with disabilities. Any applicant requiring an accommodation or adjustment in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations and Adjustments team at .

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