Part-Time Talent Acquisition Ops Coordinator (Contractor)

Avery Dennison is seeking a detail-oriented and organized Part-Time Talent Acquisition Operations Coordinator for a contract position. This role is focused on providing critical support to our pre-employment process ensuring a smooth and efficient transition for candidates moving to the new hire stage.

Hours: 20-30 Hours / Week (flexible)

Pay Rate: $20 - $25 / hr.  

Location: Hybrid (Mix of in-office and remote) - Must be based in Northeast Ohio

You will be responsible for managing key operational tasks primarily focusing on pre-employment screening coordination (background checks drug testing and medical questionnaires) and maintaining clear professional candidate communication. This position requires collaboration with the Talent Acquisition team candidates and third-party vendors in a fast-paced environment.

CORE RESPONSIBILITIES (Pre-Employment Focus)

Your primary responsibilities will be centered on the pre-employment phase of the hiring process:

• Screening Coordination: Manage and monitor all pre-employment screening processes including initiating and tracking background checks drug tests and medical questionnaires.

• Candidate Communication: Serve as the primary point of contact for candidates regarding their pre-employment screening status answering questions and providing clear timely updates and instructions.

• Process Management: Actively follow up on pending or incomplete screening results with candidates and/or third-party vendors to ensure timely completion.

• Troubleshooting: Identify troubleshoot and resolve any issues or discrepancies that arise during the screening process with a high degree of urgency.

• New Hire Communication: Initiate and track new hire communications ensuring candidates have the information they need for their next steps.

• Data & Systems Management: Maintain accurate and confidential records within the Applicant Tracking System (ATS) SmartRecruiters and other tracking systems.

SECONDARY SUPPORT RESPONSIBILITIES

As time and priorities allow you may also:

• Provide backup support for interview scheduling and coordination.

• Assist with general administrative tasks for the TA Operations team such as data entry or tracking.

• Support employee referral program processing (tracking referrals answering questions).

WHAT YOU WILL NEED TO BE SUCCESSFUL

• You are a self-starter who takes initiative and is skilled at working independently.

• You provide excellent customer service and believe in creating a quality candidate experience at each touch point.

• You are incredibly organized and enjoy prioritizing and multitasking in a high-volume environment.

• You have an impeccable skill for attention to detail.

• You react with appropriate levels of urgency to situations and events that require a quick response.

Qualifications :

• Education: High school diploma or equivalent. (Human Resources degree or coursework is a plus).

• Experience: 1-2 years of relevant experience in Human Resources Talent Acquisition or a high-volume administrative operations role (internship experience considered).

• Technical Skills:

  • Proficiency with Google Suite (Gmail Calendar Docs Sheets).

• Core Competencies:

  • Demonstrated ability to multitask prioritize and complete a high volume of tasks with little guidance.

  • Exceptional verbal and written communication skills with a focus on professional clear and service-oriented interaction.

  • Make smart and timely decisions; understand when to take ownership and when to involve other parties.

  • Strong problem-solving skills and the ability to think ahead and troubleshoot.

#LI-Hybrid

Additional Information :

All qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability protected veteran status or other protected status. EEOE/M/F/Vet/Disabled. All your information will be kept confidential according to EEO guidelines.

If you require accommodations to view or apply for a job alternative methods are available to submit an application. Please contact 440.534.6000 or  to discuss reasonable accommodations.

Remote Work :

No

Employment Type :

Contract