Office Associate (SS Cook)

Position Overview

The Illinois Department of Insurance is seeking to hire an Office Associate to serve as a receptionist for the Director and the Department. This position receives screens and directs visitors and telephone inquiries; maintains the intra-office security program for visitors; performs a variety of complex specialized clerical office support functions; receives stamps and distributes certified registered or special delivery mail. The position utilizes Spanish speaking reading and writing skills in interacting with and assisting Spanish speaking visitors and clients. We invite all qualified applicants to apply

Essential Functions

Serves as a receptionist for the Department of Insurances Chicago office.
Maintains intra-office security program for all visitors entering the office reception area.
Serves as receptionist for the Directors office.
Utilizes Spanish speaking reading and writing skills in interacting with and assisting Spanish speaking visitors and clients.
Receives stamps and distributes certified registered special delivery and Federal Express/Airborne mail.
Operates office equipment such as personal computer typewriter copy machine fax machine.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge skill and mental development equivalent to completion of high school.
Requires two (2) years of office experience.
Requires ability to speak read and write Spanish at a colloquial skill level.

Preferred Qualifications

Prefers at least two (2) years of extensive experience with office practices procedures and programs including the use of commonly used manual and automated office equipment.
Prefers at least two (2) years of extensive experience with composition grammar spelling and punctuation and basic mathematics.
Prefers at least two (2) years of experience with agency programs rules and regulations.
Prefers ability to follow oral or written instructions.

Conditions of Employment

Requires the ability to pass a background check.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Department of Insurance (DOI) regulates the insurance market in the State of Illinois including but not limited to licensing and educating insurance agents investigating Workers Compensation fraud and examining the operations and finances of insurance companies domiciled in the state. We are committed to protecting consumers and regulating the insurance industry with innovation and efficiency. DOI has approximately 220 employees who are split between our Chicago and Springfield offices.

State of Illinois employees enjoy a robust benefit package including:

• Health Life Vision and Dental Insurance
• 13 Paid Holidays annually 14 on even numbered years
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• 12 Paid Sick Days annually (sick days carry over from year to year)
• 12Weeks Paid Maternity/Paternity Leave
• 3 Paid Personal Days annually
• Pension Plan
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• Flexible work schedules may be available dependent upon position
• Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility

Visit more information about our benefits.