Receptionist Trust Clerk

Division: Long Term Care
Job Status: Full Time
Number of Positions: 1
Hours of Work: Monday to Friday 8:30am - 4:30pm
Wage Rate: $26.85 - $29.30
Posting Date: Monday November 10 2025
Closing Date: Monday November 17 2025

About Us
The County of Lambton is located in Southwestern Ontario nestled along Lake Huron and the St. Clair River next to the state of Michigan and is home to a diverse and welcoming population of approximately 128000 residents.

The Corporation of the County of Lambton is one of the areas largest employers with approximately 1300 employees. The Countys seven divisions deliver hundreds of services and programs to our residents such as emergency medical services provincial offences court three long-term care homes 25 library branches three museums an art gallery archives public works public health services social services planning and building services.

We are committed to sustainability economic growth environmental stewardship and an enhanced quality of life through the provision of responsive and efficient services and collaborative efforts with our municipal and community partners.

About the Role
Provides receptionist administrative accounting and clerical support to the Home while processing all Elder trust account transaction and maintains the Elder business files in accordance with County policies and procedures Ministry of Long-Term Care regulations and any other related standards or legislation.

Job Duties and Responsibilities
Trust Accounts:

Managing and data entry of all aspects of Elders trust accounts including bill payment obtaining appropriate signatures withdrawals deposits and close accounts for discharged/deceased residents.

Prepare monthly bank reconciliation for the trust account according to requirements balance daily

Maintain Elders administration file including monthly bills being paid through trust account

Reception/Clerical:

Performing receptionist duties at front desk in person and on phone answering or redirecting queries for the general public Elders families vendors and staff.

Answer phone and questions or redirect to appropriate staff/department

Sort and distributing mail to Elders staff and management

Input daily census (admission/discharge/death/transfer to hospital or community)

Data entry of financial information

Filing copying and maintaining records

Create monthly billing (accommodations)reporting to Administrator any outstanding accounts or unusual circumstances at least monthly

Complete rate reduction applications for Elders who are eligible

Resolving problems and providing or arranging support for staff for computer and telephone services.

Coordinating and tracking purchase requisitions and orders for specific departments and verify delivery of products ordered

Recording depositing to bank donations payments cash cash equivalents and recoveries.

Complete staff identification badges and input information to data base

Greet new Elders and families on arrival

Handle replenish and reconcile petty cash

Maintain other accounts in the Home (e.g. Chapel Tuck Shop Bar)

Elder Files:

Maintain and ensure update of Elder lists on computer and directory (e.g. in memoriam welcome board)

Perform administrative functions related to new Elder move-ins by ensuring process is complete. Inputting to computer and preparing files for new Elders

Complete move in documents with resident/SDM ensuring all required documents in file

Communicate with Public Guardian and Trustee Veterans Affairs and other individual insurance agencies to assist Elders with service/reimbursements

General:

Incumbents must keep up-to-date on all relevant legislation collective bargaining agreements County Policies and Procedures etc. ensuring that these are implemented as prescribed

Incumbents must possess the physical ability to meet the duties and responsibilities of the job description and/or the requirements identified within the positions Physical Demands Analysis

These describe the general nature and level of work being performed by incumbents in this classification. They are not an exhaustive list of all job duties in the classification. Other duties may be assigned.

Supervision Requirements

Direct Supervision: Note applicable

Indirect Supervision: Not applicable

Functional Authority: Not applicable

What We Are Looking For
Minimum Formal Education

Two-year Business Admin Accounting diploma

Experience

Six months to a year experience applying debits and credits to a ledger book balancing accounts daily and monthly reconciliation of bank statement

Proficient in all Microsoft Programs

Must possess diplomacy tact and communication (verbal and written) skills

Personal information required by County of Lambton job postings is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act 1990 CHAPTER M.56 as amended. The treatment storage and handling of personal information is governed by the Municipal Freedom of Information and Protection of Privacy Act R.S.O. 1990 CHAPTER M.56 as amended and will be used in reviewing applications. Questions about this collection should be directed to the Corporate Manager Human Resources County of Lambton 789 Broadway Street Box 3000 Wyoming Ontario N0N 1T0. Phone or Toll-free at 1-.