Events Assistant

Hampshire - UK

Monthly Salary: Not Disclosed

Posted on: 7 hours ago

Vacancies: 1 Vacancy

Job Summary

Once For All is a high-growth cloud-based SaaS subscription business. Our technology helps our customers to manage their supply chain governance risk management and compliance. We work across public and private sector and have over 250k customers across the UK across 20 different sectors including construction transport retail hospitality education facility and property management manufacturing local and central government.

Role Summary:

We are looking for a highly proactive organised and detail-oriented Events Assistant to ensure the seamless delivery of our year-round in-person online and hybrid events programme. You will support the Events Manager in coordinating and hosting a wide range of events including large-scale networking sessions webinars corporate conferences and trade show events.

This position offers practical exposure to the full event lifecycle. You will assist with tasks such as planning logistics and on-site coordination working closely with the Events Manager suppliers and attendees. Its an excellent opportunity for someone passionate about building a career in events and gaining practical hands-on experience.

Key Responsibilities:

Provide support in key tasks such as updating project boards and responding to inbound requests.

Update event applications and platforms with accurate and timely information.

Support the wider marketing team in promoting in-person and online events through email campaigns website content social media outreach and the creation of digital and physical assets.

Coordinate with internal and external webinar presenters to ensure smooth delivery of webinars.

Assist the Events Manager with hosting webinar events and deliver technical support to ensure seamless execution. Responsibilities include moderating the chat overseeing Q&A postings and monitoring speakers technical requirements.

Act as an additional point of contact for attendees exhibitors and sponsors for all types of events - responding promptly to enquiries and ensuring excellent customer service throughout the event process.

Support with the coordination with external vendors including venues AV and tech specialists couriers and printers.

Support in-person event delivery including onsite set-up support regarding the event mobile app attendee and seminar check-in and exhibitor assistance.

Assist with post-event evaluation by preparing comprehensive reports and collecting feedback.

Travel to event venues and be available to work occasional weekday evenings or early mornings as needed.

Skills & Experience:

Proactive with particular attention to detail.

Strong organisational skills and the ability to manage multiple tasks and deadlines in a fast-paced environment.

Confident communicator with good interpersonal skills both written and verbal.

Basic office skills including Office 365 applications (Teams Outlook PowerPoint and Word).

Quick to learn and adapt to new systems processes and event technology.

A flexible can-do attitude with the ability to work independently as well as part of a team.

Whilst event experience is preferable we welcome candidates with transferable skills and a genuine interest in developing a career in events.

What we offer:

As well as a career in a fast paced environment within a expanding business we also offer the below benefits as standard:

Wellness fund or *Private Medical Insurance (dependent upon role)
Pension
Life Assurance x 3
25 days holiday plus 8 Bank Holidays
Ongoing continual professional development (CPD)
Holiday purchase Scheme up to 5 days
1 paid and 1 unpaid volunteering day
24/7 and 365 Days Employee Assistance Programme
Team and company offsite events
Specsavers eye care voucher
Free Tea Coffee and fruit every week Basingstoke office