Receptionist and Program Assistant
Share
Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
At SAITs School of Business we deliver cutting-edge programs that inspire learners and leaders to take action and get results. We are one of the largest business schools in Western Canada we put significant stock in all things industry driven starting with programs delivered by faculty who are experts in the field. Were proud to be recognized by CEO World Magazines Best Business Schools in the World as the highest ranking Business School in Canada in 2024. Students and instructors benefit from our unique applied education model working collaboratively with each other and industry.
The Opportunity
SAITs School of Business is currently recruiting for a Receptionist and Program Assistant! Reporting to the Manager Program Experience and Administration this role provides essential program support and reception coverage contributing directly to the overall student experience.
As the first point of contact for students and visitors you will play a key role in creating a welcoming and professional environment. You will support Academic Chairs faculty and the Academic Advising team and assist with coordinating student activities and initiatives throughout the year.
Were looking for a friendly and enthusiastic professional with strong communication skills excellent organizational skills and a keen attention to detail that enjoy working within a collaborative environment.
Please note this is a Temporary position until June 30 2026.
The Role
- Provide administrative support to Academic Chairs faculty and academic advisors.
- Manage daily reception duties including welcoming visitors and students answering calls and responding to emails.
- Provide general information and direct students and visitors to appropriate resources and contacts for additional information.
- Coordinate program meetings (Program Advisory Committee faculty meetings) including scheduling distributing agendas recording minutes booking rooms arranging catering and setting up virtual meetings.
- Book approved travel and accommodations for faculty staff and students; process expense claims and reconcile credit card statements.
- Assist with onboarding for new faculty staff and students by arranging keys access cards business cards office setup and IT access.
- Plan and support School of Business events industry nights and student activities.
- Assist student clubs with logistics such as room bookings catering and parking.
- Generate reports from Banner including transcripts timetables and financial summaries.
- Provide administrative support for projects and data collection related to Program Quality Assurance (PQA) student orientation and certifications.
- Monitor and maintain office supplies and equipment.
- Maintain organization in the School of Business mailroom ensuring efficient workflow and compliance with POPA guidelines.
- Draft and process correspondence and presentation materials.
- Contribute to the development and improvement of administrative procedures.
Qualifications & Experience
- High School Diploma is required.
- Office Professional Certificate or Diploma in Administrative Information Management Business or Education is preferred.
- Minimum 3 years of experience in administrative support and high-level customer service.
- Previous experience in a post-secondary environment is an asset.
- Advanced proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook).
- Experience with Banner ERP is an asset.
- Demonstrated professionalism and a strong service-oriented approach when interacting with students guests and industry partners.
- Ability to maintain a positive attitude and exhibit a strong work ethic in a dynamic environment.
- Exceptional verbal written and interpersonal communication skills with a focus on student success.
- Strong problem-solving and decision-making skills.
- Proven flexibility and adaptability in a changing work environment.
- Must be able to work some rotational evening shifts and occasional events outside of normal work hours.
Job Classification: A5903 - Administrative Assistant I
Salary Range: $46113.60 - $47694.40
Position End Date: June 30 2026
Posting closing date: November 17 2025 at 4pm
About SAIT
SAIT is a global leader in applied education. Named one of Albertas Top Employers we offer the chance to work with a purpose preparing the next generation of industry leaders entrepreneurs advocates and explorers.
Building on our 100 year history were looking for innovative bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.
Equity diversity and inclusion (EDI) is essential to achieving SAITs vision to be a global leader in applied education. We encourage applications from women Indigenous people racialized people people with disabilities people from gender and sexually diverse communities and/or people with intersectional identities. Learn more about EDI at SAIT.
At SAIT we understand that experience comes in many forms. Were dedicated to adding diverse perspectives to SAIT - so if your experience is close to what were looking for please consider applying.
SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.
BEWARE FALSE POSTINGS AND RECRUITING OFFERS
SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.
Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation if you did not receive one please check your junk mail or try applying through the SAIT career page again.
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Key Skills
- Corrosion Inspection
- In House Legal
- Aircraft
- DCS
- Biology
About Company
The Southern Alberta Institute of Technology (SAIT) offers hands-on degree, diploma, certificate, continuing education and corporate training programs to develop the skills and knowledge employers demand.
