Administrative Support Assistant LTE
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Job Location:
Milwaukee, WI - USA
Monthly Salary:
$ 18 - 24
Posted on:
2 days ago
Vacancies:
1 Vacancy
Job Summary
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Administrative Support Assistant - LTEJob Category:
University StaffEmployment Type:
Temporary (Fixed Term)Job Profile:
Administrative Assistant IIJob Duties:
This position willinvolvework on a grantsupporting a training program dedicated to equipping nurses with the skills to provide compassionate trauma- informed care to survivors of sexual assault.The ideal candidate will be adetail-orientedproactiveand organized Administrative SupportAssistantable to work independently and as part of a teamsupportingour nursing training program.The team is seeking a candidate thatwillhaveadministrativeexpertisealong with a commitment to supporting survivor-centered serviceswhilemaintaininga positive learning environment for our students.
KeyAttributes:
Excellent organizational and multitasking abilities.
Understanding of issues related to sexual assault survivor support and community-based services.
Ability to communicate with sensitivity and professionalism when working with diverse populations including survivors and service providers.
Familiarity with database management.
Work will beahybrid work schedulewithremote work as well as in-person support for scheduled trainings/eventson the UW-Milwaukee campus.
Key Job Responsibilities:
Support Services: Assist with the preparation of training materials and resources.
Data Management: Maintain and update databases ensuring accuracy and confidentiality of all records and assist with tracking follow-up data of program alumni.
Event Planning: Assist Program Coordinator with planning in-person training sessions workshops and other program-related events. Assist with coordination of standardized patients/consultants for in-person training events.
Office Management: Order supplies manage inventory and ensure the training facility is well maintained.
Administrative Support: Manage day-to-day administrative tasks including scheduling correspondence and record-keeping
Budget Support: Assist with creating/processing project invoices requisitions purchasing card requirements and expense reports.
Communication: Serve as the primary point of contact for students instructors and external partners. Manage email/website inquiries and provide information as needed.
Student Coordination: Assist with student enrollment maintain student records and provide support to students as needed throughout their training.
Department:
Compensation:
The target hiring range for thispart-timeLTEposition is $18-$24/hr. The final offer will be contingent upon the knowledge skills and abilitiesdemonstratedthroughout the selection process.
Required Qualifications:
High school diploma or equivalent.
Proven experience in an administrative role.
Strong communicationskillsasdemonstratedin written application materials.
Proficiencyin MS Office (Word Excel PowerPoint).
Preferred Qualifications:
Prior experience in a related field such as victim advocacy sexual violence prevention crisis response or trauma-informed care.
Proven experience in an administrative role in an educational or healthcare setting.
Experience with Canvas and Qualtrics or other similar platforms.
How to Apply:
Interested applicantsare required toapply online and provide acover letterandresumethat address your professionallevelwork experience as it relates to all required and preferred qualifications.PLEASE NOTE:resumeand cover letter will need to be uploaded to the same area in the application.
Note: Applicants must complete all required fields and attach all required documents prior tosubmittingthe online application to ensure full consideration.Additionaldocumentssubmittedaside fromacover letter and resumewill not be considered.
In instances where the Search and Screen Committee is unable toascertainfrom the candidates application materials whether they meet any of the qualifications they may be evaluated as not meeting such qualifications.
Finalist candidates(s) will be asked to provide three professional/supervisor references through an external reference checking tool. References will not be contacted prior to candidates being notified.
This position does not offer visa sponsorship. Applicants must be legally authorized to work in the United States at the time of hire. Selected candidates willbe requiredto verify eligibility to work in the United States by completing the requiredI-9form upon hire.
Questions about the position can be directed to Pennie Kako at
Reasonable Accommodations
Pursuant to university policy UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWMis a State agency and subject to Wisconsins Open Records not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.
CBCand Reference Check Policy
Employment will require a criminal background the prevention of sexual misconduct seriously. As such you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For theUWMAnnual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWMs Dean of Students Office Student Union 345 at for a paper copy.
Employment Authorization
In compliance with federal law all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
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