Records Management Coordinator

ABOUT THE CAMPAIGN FINANCE BOARD

The Campaign Finance Board is a nonpartisan independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open transparent and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote meaningfully support candidates for city office and run for office themselves. NYC Votes our voter engagement initiative meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide which delivers information about candidates directly to voters Doors. Our public matching funds program ensures small contributions can make a big difference allowing regular people to run for office by relying on the support of other regular people not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections candidates will better reflect the communities they serve elected leaders will be more accountable to the public and New Yorkers will have a democracy they can truly trust.

ABOUT THE DEPARTMENT

Records Data and Information is a unit that performs all phases of data and documentation intake into our internal applications including the release and reconciliation of candidate financial disclosure submissions amendments and audit responses. We perform data entry for all incoming candidates related to information and provide quality control of the data. We also perform all phases of records intake and scanning/importing both electronic and paper-based documentation that supports our agencys auditing and enforcement mandates. We are responsible for identifying compiling analyzing and redacting responsive records for Freedom of Information Law (FOIL) requests and saving the responsive records in an online accessible filing system for internal review and external production.

Records Data and Information is also responsible for the agencys records retention policies and procedures for both onsite paper and electronic records. We maintain administrative and archival records including all mailings sent by CFB staff. We also manage onsite and offsite records sending and retrieving files from the agencys offsite storage facility while maintaining inventories for both records.

JOB DESCRIPTION

Responsibilities for this position focus on the records management work of the agency supporting the Assistant Records Management Officer by:

- Organizing the Records Center which require the lifting and carrying of boxes while helping to inventory all records and information.

- Performing work involving records inventory and retrieval.

- Scanning and indexing agency records for on-site off-site and archival purposes.

- Documenting the storage and disposal of outdated materials in an archival library or records management system.

- Submitting and retrieving records from off-site storage in preparation for archival/disposal purposes in accordance with City & State regulations.

ESSENTIAL KNOWLEDGE SKILLS ABILITIES & OTHER BEHAVIORS (KSAOs)

Were seeking individuals eager to make an impact even if they dont tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences non-traditional education pathways practical know-how and a variety of skills and abilities that each candidate brings to the table. If youre ready to learn and grow with us we encourage you to apply and be part of our dynamic team.

Knowledge

- Understanding of regulatory requirements and standards for records management

- Familiarity with filing systems (both physical and digital)

- Familiarity with document lifecycle management

Skills

- Creativity and innovation skills

- Critical thinking and problem-solving skills

- Time-management skills

- Organizational skills such as maintaining and organizing records efficiently

- Great interpersonal and communication skills

Abilities

- Interpersonal and cross-cultural awareness and understanding including ability to build collaborative relationships with sensitivity to diversity/inclusion.

- Team player

- Applying technical expertise

- Detail-oriented

- Drive for results

- Continuous learning and knowledge sharing

Other

- Understanding of data protection and privacy laws

- General office tasks such as filing photocopying and scanning.


PREFERRED QUALIFICATIONS

- Proficiency in file organization and management

- Knowledge of records management principles and practices

- Familiarity with information governance and compliance management

- Ability to work effectively with both physical and digital records



MINIMUM QUALIFICATIONS

A bachelors degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting auditing business or public administration computer science economics finance statistics graphic design personnel or human resources administration user experience design or a closely related area of study and one year of satisfactory full-time experience in accounting auditing (including compliance or investigative auditing) business or public administration business analysis computer science database administration economics finance fiscal or economic management or research statistics graphic design personnel or human resources administration user experience design or a closely related field; or

A four-year high school diploma or its educational equivalent and five years of experience as described in 1 above; or

Education and/or experience equivalent to 1 above.



TO APPLY

All applicants must apply through NYC Government Jobs Explore Careers City of New York

- Please search and apply to the job ID number listed above.

- Resume and cover letter are required for consideration.

- Note that only applicants under consideration will be contacted.

For more information on careers with the NYC Campaign Finance Board visit our website at to access the full listing of job opportunities and to learn more about our agency.



ADDITIONAL INFORMATION -

The City of New York provides generous medical benefits (including dental and vision through respective unions or funds) retirement tuition reimbursement and additional ancillary benefits. CFB offers a flexible and hybrid work schedule opportunities for career development learning & development (leadership training and coaching) wellness programs and much more!

As a prospective employee of the City of New York you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information please visit the U.S. Department of Educations website at

The CFB is an equal opportunity employer firmly committed to diversity. All individuals are encouraged to apply. If you anticipate needing any type of reasonable accommodation to apply for an employment opportunity please contact or .

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

ANALYST CFB AL 1 ONLY - 06601

Qualifications :

1. A baccalaureate degree from an accredited college including or supplemented by at least 12 credits in one or more areas relevant to the duties described above and one year of satisfactory full-time experience relevant to the duties described above; or
2. A four-year high school diploma or its educational equivalent and five years of experience as described in 1 above; or
3. Education and/or experience equivalent to 1 above.

Additional Information :

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic including but not limited to an individuals sex race color ethnicity national origin age religion disability sexual orientation veteran status gender identity or pregnancy.

Remote Work :

No

Employment Type :

Full-time