The Carter Center Program Assistant, Office of Vice-President, Peace Programs

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

The Carter Center is a 501(c)(3) not-for-profit nongovernmental organization founded in 1982 in Atlanta GA by former U.S. President Jimmy Carter and his wife Rosalynn in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace fighting disease and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts enhance freedom and democracy and improve health.

The Carter Center collaborates with other organizations public and private in carrying out its mission around the world. Current information about the Centers many programs and activities are available atThe Carter Center.

SUMMARY:

The Program Assistant is responsible for providing support to the Inform Women Transform Lives Campaign Office of the Vice President. The Program Assistant will assist the campaign by inputting and managing data; drafting contracts budgets subgrant agreements and routine reports; preparing salary allocations; procuring supplies; processing invoices; supporting the development of project materials; organizing meetings and events; handling logistics of domestic and international travel; maintaining calendars; receiving and composing correspondence and inquiries; and liaising with other programs/departments. The Program Assistant may conduct applied research and provide substantive support for the advancement of the Inform Women Transform Lives campaign.

FORMAL JOB DESCRIPTION:

• Provides administrative and logistical support for projects initiatives and programs within an NGO environment.
• Assists assigned managers and team members by maintaining calendars receiving and composing communications as correspondence and replies to inquiries.
• Handles preparations scheduling logistics and other various requirements for domestic and international travel.
• Drafts contracts budgets and donor reports with direction from manager.
• Processes financial documents including contracts expense reports invoices etc.
• Writes routine reports and correspondence and assists with the development of project/program materials.
• Organizes meetings and events. Works with and maintains data management and filing for projects/program.
• Serves as an administrator of work product with other programs/departments i.e. finance program development public information etc.
• Liaises and communicates with project consultants and field office staff providing logistical and administrative support as directed.
• Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
• May supervise work study students and volunteers.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• A high school diploma or equivalent AND five years of administrative experience OR a bachelors degree. Proficiency with various personal computer software applications.
  
  Applicants must be currently authorized to work in the United States for any employer
  

PREFERRED QUALIFICATIONS:

• Experience leveraging social media for professional or business purposes
• Graphic design experience including working knowledge of Canva
• This position may require periodic international travel and re-entry into the United States

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs.Schedule is based on agreed upon guidelines.All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Emory is an equal opportunity employer and qualified applicants will receive consideration for employment without regard to race color religion sex national origin disability protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions educational programs or employment including recruitment hiring promotions transfers discipline terminations wage and salary administration benefits and training. Students faculty and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973 the Vietnam Era Veterans Readjustment Assistance Act and applicable executive orders federal and state regulations regarding nondiscrimination equal opportunity and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance 201 Dowman Drive Administration Building Atlanta GA 30322. Telephone: (V) (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation please contact the Department of Accessibility Services ator call (Voice) (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.