Accounts Payable Clerk

Fowler Elementary School District

Job Title: ACCOUNTS PAYABLE CLERK

Classification: Support Personnel Pay Scale

Range: IV

Description: The Accounts Payable Clerk is responsible for the processing and management of the Accounts Payable function. He/she performs bookkeeping clerical and some administrative work relating to the accounts payable system.

Qualifications:

• High School Diploma or equivalent is required
• Knowledge of bookkeeping accounts payable and payroll systems
• Knowledge of clerical work relating to grants
• Must have extensive knowledge of technology including computers (Word Excel Access) copiers fax machines and other applicable office equipment
• Knowledge of the English language including reading writing and oral communication
• Strong communication and interpersonal skills when dealing with others
• Ability to comprehend and perform functions from oral and written instructions
• Arithmetic and basic mathematic and accounting procedures
• Ability to work with vendors and internal departments and/or resolve any issues or discrepancies that may arise between organizations
• Must be an energetic highly ethical and possess good emotional and physical health
• Prior work experience is preferred

Alternatives to the above qualifications as the Governing Board or the Superintendent may deem appropriate

Essential Duties and Responsibilities:

• Maintain a log of accounts payable
• Maintain updated vendor files and file numbers
• Match and code distributions to vendors and associates
• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Input invoices into a computer data system make payments and process backup reports
• Prepare and manage the weekly check run
• Prepare vendor checks for mailing and record all checks in a log book
• Prepare manual checks as and when required
• Maintain a general ledger for accounting and auditing purposes
• Print and distribute monthly financial reports
• Maintain records of financial statistical and accounting information and prepare accurate reports
• Participate in district sponsored professional development workshops/inservices attend on-going training classes as directed and read professional publications for continued professional development
• Maintain strict confidentiality and use appropriate discretion when working with all district personnel records and/or information
• Support and follow the rules regulations and policies set by the School Board and the District
• Perform all other duties as assigned by the Governing School Board the Assistant Superintendent of Business Services or his/her designee

Length of Employment:

• Twelve (12) months

Reports to: Finance Director

Evaluation: Performance to be evaluated in accordance with Board Policy GDO