Administrative Assistant

Kelowna - Canada

Monthly Salary: Not Disclosed

Experience Required: 2years

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Are you our next Wizard of Administrivia Captain of Multitasking or Workflow Whiz Were on the lookout for an energetic human who loves bringing order to chaos and making things run seamlessly behind the scenes. Whether you prefer to think of yourself as a Scheduling Sorcerer Communication Strategist or a stellar Administrative Coordinator what matters most is your passion for keeping things organized efficient and flowing. Were seeking someone to dive into supporting our practice in an Administrative Capacity on a part-time basis (Monday to Friday approximately 20 hours a week); with hours and start times flexible based on the preference of the successful candidate.

About Us: As a full-service Human Resources Firm we are focused on Elevating People & Achieving Excellence. We are a values based small business & award winning organization focused on building strong relationships with our community and our clients. Giving back in our DNA and the best way to feel great is by watching the organizations and people that we support thrive. As a team we believe that it is never about me it is always about honoring the strengths in others and doing what we can do to bring out the best in others and each other.

The role: As the successful candidate youll ensure the smooth and efficient operation of our business by providing high-level administrative support including managing schedules communications and priorities so that our Chief People Officer (CPO) can focus on delivering excellence and engaging with our clients. As the right-hand person to our CPO your primary responsibility will be supporting her in an Executive Assistant/Personal Assistant capacity while also providing administrative support to our broader team as needed.

Specific responsibilities include:

Calendar and schedule management: Prioritizing and coordinating meetings appointments and travel;
Communication management: Managing emails phone calls social media and general correspondence including scheduling interviews and supporting recruitment engagements;
Meeting preparation and follow-up: Preparing agendas attending client meetings taking minutes and ensuring action items are tracked and taken;
Confidential support: Managing sensitive information with discretion and professionalism;
Project coordination & events: Assisting with or overseeing specific internal and external projects and initiatives proofing documents & creating presentations;
Record keeping and documentation:Maintaining files databases and documentation to ensure accuracy and accessibility;
Process and system support: Assisting with administrative procedures improving workflow efficiency and managing workflows and databases.

Personal Assistant to CPO responsibilities may include: running errands picking up supplies meeting preparation and other related tasks. The opportunity to accompany our CPO in travelling for workshops or client engagements may arise from time to time.

About You: You are admin and tech savvy you love to organize and create systems that enable efficiency. You are the person that jumps in to say "I got this! I can do that for you".... or ...."I would love to learn that! " You are a make-it-happen person who takes pride in diving in and crossing the finish line on to-do-lists and action items.

Requirements

Expertise within Microsoft Office Suite;
Exceptional communication skills and builds relationships easily;
A flair for leveraging technology and a whiz at learning and implementing new systems;
Ability to work independently and take initiative to support the team;
A desire to learn by challenging yourself reaching up and stretching your abilities and striving for excellence;
A valid drivers license and access to a reliable vehicle.

Check out what Potentia HR is all about at ; if you could see yourself thriving in our environment being part of a great team supporting our journey and learning every day we are looking forward to hearing from you! We anticipate offering the successful candidate $24 an hour to start; we are excited about what the future has in store for us and take our organization to new heights!

Specific responsibilities include:

Calendar and schedule management: Prioritizing and coordinating meetings appointments and travel;
Communication management: Managing emails phone calls social media and general correspondence including scheduling interviews and supporting recruitment engagements;
Meeting preparation and follow-up: Preparing agendas attending client meetings taking minutes and ensuring action items are tracked and taken;
Confidential support: Managing sensitive information with discretion and professionalism;
Project coordination & events: Assisting with or overseeing specific internal and external projects and initiatives proofing documents & creating presentations;
Record keeping and documentation:Maintaining files databases and documentation to ensure accuracy and accessibility;
Process and system support: Assisting with administrative procedures improving workflow efficiency and managing workflows and databases.

Requirements

Expertise within Microsoft Office Suite;
Exceptional communication skills and builds relationships easily;
A flair for leveraging technology and a whiz at learning and implementing new systems;
Ability to work independently and take initiative to support the team;
A desire to learn by challenging yourself reaching up and stretching your abilities and striving for excellence;
A valid drivers license and access to a reliable vehicle.