Senior Project Manager High level Disinfection (Local)

Discover Vanderbilt University Medical Center: Located in Nashville Tennessee and operating at a global crossroads of teaching discovery and patient care VUMC is a community ofindividuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued your knowledge expanded and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniquenessis sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilts mission is to advance health and wellness through preeminent programs in patient care education and research.

Organization:

Quality Safety and Risk Prevention

Job Summary:

Plans develops and executes ongoing programs that impact a significant segment of the organization under occasional guidance. The Sr. Project Manager focuses on highlevel disinfection (HLD) practices across the Vanderbilt enterprise serving as a Subject Matter Expert for HLD chemistries and supporting Adult Pediatric Regional and Ambulatory sites.

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Organization

Quality Safety and Risk Prevention (QSRP)

Key Responsibilities

• Revise and update online coursework competencies and related materials based on departmental changes aligned with new regulations.

• Facilitate creation of new policies protocols and procedures driven by evolving rules guidelines and standards; make recommendations where appropriate.

• Assist with development and implementation of programs for HLD and instrument reprocessing.

• Create or modify standard operating procedures and develop guidelines to support best practices.

• Ensure HLD reprocessing documentation compliance; conduct practice audits and develop detailed action plans for noncompliant sites; partner with site leaders to drive improvement initiatives.

• Create trackable metrics during project implementation and audit practice changes postimplementation to remove sites from action plans.

• Conduct annual needs assessments for staff competency; evaluate proficiency of personnel performing HLD practices.

• Facilitate stakeholder meetings to evaluate operational impact when implementing practice changes; develop goals risk assessments and SBARs for special initiatives.

• Outline the tasks associated with each project and oversee/manage the status of project items through completion.

Project Management Objectives

• Scope & Objectives: Define clear scope SMART objectives deliverables and acceptance criteria for all HLD projects and pilots.

• Schedule Management: Build and maintain integrated timelines (milestones dependencies critical path) to ensure ontime delivery.

• Resource & Budget Management: Estimate resources allocate staff across sites and track spend vs. plan; escalate variances with corrective actions.

• Risk & Issue Management: Maintain a living risk register (likelihood impact mitigation/contingency); lead structured issue triage and resolution.

• Stakeholder & Change Management: Map stakeholders execute communication plans and apply changereadiness activities (training job aids golive support).

• Quality & Compliance: Align to QSRP standards and regulatory requirements; embed quality gates and audit checkpoints in the project lifecycle.

• Metrics & Benefits Realization: Define baseline/targets (e.g. compliance rate audit findings reprocessing turnaround defect rate) and report progress to leadership.

• Governance & Reporting: Operate with clear governance (charter RACI status reports steering routines) and make datadriven decisions.

Technical Capabilities

• Project Management (Intermediate): Planning organizing and managing resources to achieve program goals.

• Financial Processes (Beginner): Monitor and manage costs relative to budget.

• Process Improvement (Intermediate): Identify analyze and optimize business processes to meet quality standards.

• Peer Leadership (Intermediate): Influence peers to accomplish team objectives.

• Networking (Intermediate): Build relationships through professional contacts and organizations.

• Quality Management (Intermediate): Ensure processes meet specific requirements via systematic checks.

Core Accountabilities & Capabilities

• Organizational Impact: Deliver on objectives with awareness of impact across teams.

• Problem Solving/Complexity: Utilize multiple data sources to resolve complex problems; apply new perspectives to existing solutions.

• Breadth of Knowledge & Team Interaction: Advanced knowledge in own area; serve as a goto resource and lead small project teams.

• Supporting Colleagues: Develop self/others build relationships and communicate effectively across audiences.

• Delivering Excellent Services: Serve stakeholders with compassion solve complex problems and offer meaningful advice/support.

• Ensuring High Quality: Engage in quality dialogue drive continuous improvement fulfill safety and regulatory requirements.

• Managing Resources: Demonstrate accountability steward resources and make datadriven decisions.

• Fostering Innovation: Generate new ideas apply technology and adapt to change.

Preferred Skills Education Certifications

• Experience with highlevel disinfection automated endoscope reprocessors (AERs) and chemistries; familiarity with quality improvement strategies (preferred but can be trained on the job).

• Certifications/experience (one or more): Certified Endoscopy Reprocessor (CER); SGNA or equivalent; CPHQ CIPM PMP or equivalent; or 5 years relevant experience in HLD and/or program/quality management.

• Experience with HLD systems such as Medivator OER Steris is preferred (not required).

• Experience with Censitrac electronic tracking systems.

Work Conditions

• Hybrid work option with travel to ambulatory clinic sites across Tennessee for onsite assessments training and risk assessments; 35% travel 50% inoffice 15% remote.

• Position Shift: Days.

About the Department:

The Department of Quality Safety and Risk Prevention (QSRP) equips and empowers Vanderbilt Health faculty and staff at our Main Campus Regional Hospitals and Ambulatory Divisions to offer care that is safe timely effective efficient and patient-centered. We are focused on providing high-quality care through doing the right thing for our patients to reach desired health outcomes while also preventing errors or adverse events and reducing risks

The various teams within QSRP foster knowledge sharing to extend best practice use reduce variability and facilitate improvements in outcomes throughout our health system and strengthening Vanderbilt Healths mission of personalizing the patient experience through our caring spirit and distinctive capabilities through our QSRP Strategic Plan.

Our professional administrative functions include critical supporting roles in information technology and informatics finance administration legal and community affairs human resources communications and marketing development facilities and many more.

At our growing health system we support each other and encourage excellence among all who are part of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth appreciation of benefits and a sense of community and purpose.

Core Accountabilities:

Organizational Impact: Independently delivers on objectives with understanding of how they impact the results of own area/team and other related teams. Problem Solving/ Complexity of work: Utilizes multiple sources of data to analyze and resolve complex problems; may take a new perspective on existing solution. Breadth of Knowledge: Has advanced knowledge within a professional area and basic knowledge across related areas. Team Interaction: Acts as a go-to resource for colleagues with less experience; may lead small project teams.

Core Capabilities :

Supporting Colleagues: - Develops Self and Others: Invests time energy and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas. - Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships. - Communicates Effectively: Recognizes group interactions and modifies ones own communication style to suit different situations and audiences. Delivering Excellent Services: - Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them. - Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions. - Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly. - Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership focusing on and driving critical issues to closure. - Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area. - Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation: - Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches. - Applies Technology: Demonstrates an enthusiasm for learning new technologies tools and procedures to address short-term challenges. - Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

Work Experience:

Relevant Work Experience

Experience Level:

5 years

Education:

Bachelors

Vanderbilt Health is committed tofosteringan environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled.