Bid Administrator
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
11-11-2025
Vacancies:
1 Vacancy
Job Summary
he Bid Administrator plays a crucial role within the business development team responsible for supporting the end-to-end bid process. This role involves the coordination preparation and submission of competitive bids and proposals ensuring all documentation is compliant accurate and submitted within deadlines. The Bid Administrator works closely with various departments including sales legal finance and technical teams to gather information and ensure the highest quality of submissions.
Key Responsibilities:
Coordinate and manage the bid process from initial inquiry to final submission.
Review bid documents and client requirements to ensure compliance.
Prepare and format bid documents ensuring accuracy consistency and professionalism.
Track and manage bid schedules deadlines and deliverables.
Maintain and update bid libraries templates and supporting documentation.
Liaise with internal stakeholders to gather necessary information and content for submissions.
Assist with post-submission clarifications presentations and feedback.
Ensure all bid documentation is archived and maintained for future reference.
Support continuous improvement initiatives in bid processes and procedures.
Adhere to company policies and relevant industry regulations.
Qualifications:
Associates or Bachelors degree in Business Administration Marketing Communications or related field preferred.
Minimum of 2 years experience in bid administration proposal coordination or a similar administrative role.
Excellent written and verbal communication skills.
Strong attention to detail and organizational skills.
Ability to manage multiple projects and deadlines simultaneously.
Proficient in Microsoft Office Suite (Word Excel PowerPoint Outlook).
Experience with proposal/bid management software is a plus.
Strong interpersonal skills and the ability to work collaboratively.
Hourly Pay Rate:
$25.00 - $35.00 per hour
Benefits:
Health dental and vision insurance
401(k) with company match
Paid time off (PTO) and paid holidays
Professional development and training opportunities
Flexible work arrangements (hybrid/remote options where applicable)
Life and disability insurance
Employee Assistance Program (EAP)
Performance bonuses or incentive programs
Key Skills
- Banking
- Communication
- Data Networking
- ABAP
- IT System Administration
- Clinical
