Administrative-Assistant-II New Orleans, LA

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Unless specifically stated otherwise this role is On-Site at the location detailed in the job post.

***This is an onsite position in New Orleans LA. Relocation assistance and sponsorship is not provided. The official title will be Asst-Administrative II - Sr depending on the candidates qualifications and experience. ***

***Successful completion of the EEI SASS test is required to be considered for this position***



Job Summary/Purpose

This position will coordinate all administrative functions and provides multifaceted administrative support to department management and staff. Responsibilities typically include: scheduling appointments coordinating incoming mail maintaining the calendar making travel arrangements arranging meetings etc. Responsibilities also may include running and tracking projects and programs associated with senior management administrative support accurately producing a variety of reports and presentations using the appropriate software for word processing graphics and spreadsheets preparing and/or updating functionally related reports and records developing and/or participating in special projects.



Job Duties/Responsibilities:

Provide secretarial and administrative support to Staff and Managers.
Manage calendar schedule events travel arrangements departmental meetings and arrange conference calls.
Manage correspondence and routine documents and presentations given minimal direction. Prepare documents spreadsheets presentations interoffice correspondence and copies.
Manage administrative affairs of the department including invoice processing supply equipment procurement training records etc.
Handle multiple assignments work within deadlines and maintain confidentiality of departmental issues.
Be proactive in forwarding work issues to the appropriate managers/supervisors.
Process expense reports and input employees worked hours into the system.
Coordinate with executive and senior administrative staff to handle requests and queries from supervisors and/or managers.
Various additional duties or assignments requested by senior management.