Senior Academic Coordinator Transplant

HOUSTON METHODIST EXPERIENCE EXPECTATIONS

• Provide personalized care and service by consistently demonstrating our I CARE values:
  • INTEGRITY: We are honest and ethical in all we say and do.
  • COMPASSION: We embrace the whole person including emotional ethical physical and spiritual needs.
  • ACCOUNTABILITY: We hold ourselves accountable for all our actions.
  • RESPECT: We treat every individual as a person of worth dignity and value.
  • EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

• Practices the Caring and Serving Model

• Delivers personalized service using HM Service Standards

• Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET Managing Up Key Words)

• Intentionally collaborates with other healthcare professionals involved in patients/customers or employees experiential journeys to ensure strong communication ease of access to information and a seamless experience

• Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

• Actively supports the organizations vision fulfills the mission and abides by the I CARE values

• Facilitates open professional (verbal nonverbal written) communication to achieve mutual understanding. Communication to promote both work efforts and problem resolution is clear and professional providing the highest quality service during every customer encounter.

• Contacts speakers and presenters identified by physician to solicit participation in monthly continuing education sessions throughout the year. Plans and books speakers for professional meetings assisting with travel arrangements.

• Collaborates to foster healthy relationships in the work environment such as mitigation of conflict. Contributes to improvement of department scores for employee engagement.

• Organizes and expedites the flow of work through the executive offices in a timely manner to assist in alleviating the executive workload. Takes minutes of academic meetings or conferences as requested.

• Prepares and researches grant applications manuscripts and proposals while using appropriate software. Gathers research data from individuals participating in the grant proposals and conducts literature searches relating to the grant submission. Manages timelines for submitting the grant proposals and ensure proposals are submitted on time.

• Completes special projects such as Grand Rounds for department and assists with appointments for International patients at Houston Methodist (HM).

• Composes proofs types and distributes routine letters reports spreadsheets presentations and related materials to assure timely routine or answering of correspondence. Independently assembles prepares and distributes materials for meetings to provide all attending with appropriate information.

• Performs data management and analysis with little supervision. Conducts data analysis and creates reports and spreadsheets using various software based on department needs or deliverables in order to track benchmarks and make recommendations for change. Utilizes technology resources for assigned duties.

• Ensures quality and timely execution of deliverables. Coordinates multiple deadlines including but not limited to reports and presentations. Utilizes technology resources to conduct research for assigned tasks. Participates in performance improvement activities to support department/entity goals.

• Identifies funding sources and obtains funding for sessions. May have budget responsibility for reconciling the budget and developing reports related to the Grand Rounds.

• Reconciles budget and generates reports.

• Uses resources efficiently; does not waste supplies. Self-motivated to independently manage time effectively and prioritize daily tasks minimizing incidental overtime. Utilizes time efficiently and helps other team members.

• Contributes towards meeting department financial targets through optimizing efficiency and other areas according to department specifications. Provides recommendations to reduce expenses.

• Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments.

• Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the My Development plan on an on-going basis. Ensures own career discussions occur with appropriate management.

• Associate lieu of associates degree an additional two years academic coordinator experience in addition to the minimum experience required below

• Bachelors degree preferred

• Five years experience in an academic healthcare or research setting

• N/A

• Demonstrates the skills and competencies necessary to safely perform the assigned job determined through on-going skills competency assessments and performance evaluations

• Sufficient proficiency in speaking reading and writing the English language necessary to perform the essential functions of this job especially with regard to activities impacting patient or employee safety or security

• Ability to effectively communicate with patients physicians family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

• Advanced knowledge of all Microsoft Applications including; word processing spreadsheet and graphics software

• Must be familiar with research software systems such as MORTI and Reference Manager Software

• Ability to function independently and work well as cross-functional and interprofessional teams

• Must have well-developed organizational skills

• Attention to detail with a high priority for timely and accurate information

• Knowledgeable about the format for grant submission required by each funding source i.e. NIH private foundations

• Must have in-depth knowledge on proper Manuscript formatting e.g. footnotes referencing page numbering margins line spacing headings and proper insertion of technical charts and graphs

SUPPLEMENTAL REQUIREMENTS

WORK ATTIRE

• Uniform No
• Scrubs No
• Business professional Yes
• Other (department approved) No

ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. DIsaster Severe Weather Events etc) regardless of selection below.

• On Call* No

TRAVEL**
**Travel specifications may vary by department**

• May require travel within the Houston Metropolitan area Yes
• May require travel outside Houston Metropolitan area Yes

Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics therapies and treatments. The research institute was created to provide the infrastructure and support for these endeavors and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540000 square foot building dedicated to research the research institute houses over 1500 staff and trainees 284 principal investigators and has more than 570 ongoing clinical trials.