Executive Administrator & Project Coordinator

About the role

We are seeking a highly organized and proactive Executive Administrator & Project Coordinator to support leadership and project teams within a utility-focused environment. This role plays a key part in ensuring smooth administrative operations accurate reporting and effective coordination across multiple initiatives.

The ideal candidate will be detail-oriented comfortable working with enterprise systems and capable of managing multiple priorities in a dynamic setting. Prior experience in utilities is helpful but not requiredstrong administrative and coordination skills are the foundation for success in this role.

**Candidates must reside within commuting distance of Amarillo TX

Key Responsibilities

• Administrative & Project Support:
• Maintain project logs and meeting minutes
• Manage ad-hoc requests from leadership and team members
• Review employee timesheets and expense reports for accuracy
• Review service entry sheets submitted by external consultants
• Support timekeeping tasks by verifying employee timesheets ensuring timely submissions and resolving discrepancies in alignment with Companys payroll systems
• Assist with SAP Concur expense reporting including submission reconciliation and compliance with corporate travel and expense policies
• Coordinate with field teams and project managers to ensure accurate documentation and administrative support for capital projects

System & Process Coordination:

• Perform data entry and updates in SAP or similar systems
• Assist with purchase order requests and ensure proper documentation
• Support monthly reporting tasks and ensure timely delivery of updates
• Enter fleet usage and location data into company tracking systems to support asset management and operational planning
• Coordinate with maintenance staff and vendors to ensure equipment functionality and supply availability

Project Management Assistance:

• Contribute to risk tracking stakeholder engagement and resource coordination
• Support quality assurance and process improvement efforts
• Assist in developing and implementing strategies for data analytics and reporting adoption
• Compile and summarize information for reports and presentations
• Assist in organizing events such as internal festivals or meetings

Communication and Coordination:

• Serve as a point of contact for internal and external communications
• Support other administrative staff and collaborate across departments

Confidentiality and Compliance:

• Maintain confidentiality and adhere to company policies regarding sensitive operational and personnel information
• Handle sensitive information with discretion
• Ensure compliance with privacy policies and organizational regulations

Time Management:

• Prioritize tasks effectively and meet deadlines
• Adapt to changing priorities while maintaining a professional demeanor

Required Qualifications

• Bachelors degree or equivalent experience in Business Administration Project Coordination or a related field
• 2 years of experience in administrative or project support roles
• Proficiency in Microsoft Office Suite (Excel Word Outlook); familiarity with SAP or similar systems is a plus
• Strong written and verbal communication skills
• Ability to manage multiple tasks and prioritize effectively

Preferred Qualifications

• Experience supporting cross-functional teams or technical projects
• Familiarity with enterprise systems and reporting tools
• Exposure to project lifecycle management or performance tracking

Core Competencies

• Attention to detail and organizational excellence
• Clear and effective communication
• Adaptability and responsiveness to evolving priorities
• Initiative in identifying and solving operational challenges
• Strong organizational and multitasking abilities
• Ability to work independently and as part of a team
• Proficiency in office software and equipment
• Attention to detail and accuracy

The anticipated wage range for this position is $60000-$85000 per year based on relevant factors such as experience education location and addition to base pay Motive Power offers a comprehensive benefits package including medical dental vision retirement $2500 towards a fully electric EV plus more.
Motive Power is committed to equitable and competitive compensation practices in accordance with all applicable federal state and local laws.

At Motive Power we are committed to fostering a diverse and inclusive work environment that reflects our dedication to ESG principles. We are an equal opportunity employer and value diversity at all levels of the organization. We are committed to creating an inclusive environment for all employees and applicants. All qualified applicants will receive consideration for employment without regard to race color religion sex (including pregnancy childbirth or related medical conditions) sexual orientation gender identity or expression age national origin disability genetic information veteran status or any other status protected by applicable federal state or local laws.

If you require a reasonable accommodation to apply for a position or to participate in the interview process please contact us at to discuss your needs.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Required Experience:

IC