Reception and Student Services Officer

We are seeking a warm organised and proactive Receptionist and Student Services Officer to join our Junior School administration team. This role is central to ensuring smooth daily operations and providing exceptional support to students families and staff. Youll be the welcoming face of our campus and a key contributor to student wellbeing and administrative efficiency.

This is a part-time position working 3 days per week 8:30am to 4:30pm.

Key Responsibilities Reception Duties

• Greet and assist families students and visitors with professionalism and care.
• Manage incoming calls emails and messages with accuracy and timeliness.
• Handle mail distribution and general communication tasks.
• Act as the first point of contact for all enquiries.
• Perform banking duties including receipting payments and tuck shop monies.
• Maintain petty cash and process reimbursements.

Student Services

• Oversee daily student attendance and absentee management.
• Coordinate campus bus procedures and daily rolls.
• Administer First Aid and manage the student sickbay including medical plans (Anaphylaxis Asthma).
• Maintain accurate student records and medical alerts.
• Order and manage stationery supplies for students and staff.
• Assist with administrative tasks related to excursions camps and enrolments.
• Support teaching staff with general admin needs.
• Organise and manage lost property.
• Carry out other duties as directed by the Head of Campus.

Requirements

• Previous experience in a school or customer-facing administrative role is highly desirable.
• Strong interpersonal and communication skills.
• High attention to detail and ability to multitask.
• Proficiency in Microsoft Office and general office systems.
• A caring and student-focused approach.
• First Aid certification (or willingness to obtain).
• Ability to handle confidential information with discretion.

Why Join Gippsland Grammar

• A supportive and inclusive school community.
• Opportunities for professional growth and development.
• Additional leave entitlements.
• Generous school fee discount.
• Beautiful regional setting with strong community ties.

Gippsland Grammar is a child safe environment. Every child has a right to be safe and at the School we take a zero-tolerance approach to any behaviours that jeopardise student safety (including child abuse and reportable conduct). As such preferred applicants will be subject to child protection screening background and reference checks verification of identity checks and must adhere to the Schools child safe practices as outlined in the Student Protection Program policies on the Schools website.

For more detail on the requirements duties and responsibilities of this role view the Position Description on our careers page .

To find out more about our school beautiful campuses and facilities please see the video l below.

Gippsland Grammar ELC to VCE

Applications close on Sunday 23 November and may considered as received; therefore early lodgement is recommended.