Specialist-Records
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Job Location:
Midland, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
09-11-2025
Vacancies:
1 Vacancy
Job Summary
Job Summary
Serves as a member of a team that handles the following procedures: processes credit/CE/ AEL student admission applications incoming/outgoing transcripts enrollment verification transfer credit evaluation and test scores and maintains records in the Colleges image addition the employee is expected to assist with other duties within the Registrars office during peak periods.
Essential Functions
Perform general office duties including data entry and updating mailouts telephone communications filing email communication public contact and supervising the imaging process of related documents Download review code and update the admissions applications for credit/CE/ AEL and verify input and proper coding into the student information system Process additional admissions documents and enter document data into the student information system to include but not limited to TSI information meningitis SAMPO Serve as the main point of contact for WRTTC in Fort Stockton for application processes Process incoming transcripts military transcripts and international transcripts for instructional review and determination of transfer credit Enter TSI compliance based on transcripts Process and code official college transcripts Assist with the training of new office personnel Assist with reporting Assist with the graduation process and ceremony activities Assist with processing student requests for official transcripts Other duties as assigned
Physical Demands
Must be able to remain in a stationary position 50% of the time The person in this position needs to move to other locations on campus occasionally This position may require occasional travel for training meetings and events both in and out of town Repetitive use of a keyboard at a workstation Use of manual dexterity The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus Frequently moves equipment or paperwork weighing up to 20 pounds Duties indoors and some outdoors Ability to work extended hours and attend Midland College or community events
Required Qualifications
Associate Degree or equivalent (60 college credits); or High School diploma or equivalent and two years of clerical and general office experience Experience working with the public Computer literacy including but not limited to data entry and word processing Knowledge of general office equipment such as copier and fax machine Must be able to communicate effectively in person-to-person situations in addition to engaging in general telephone assistance Demonstrated interpersonal social and public relations skills Ability to handle a fast-paced work environment with interruptions and detail-oriented tasks Must possess a valid Texas Drivers License good driving record and be insurable on Midland Colleges insurance policy
Preferred Qualifications
One year of college or more highly preferred Experience working in a college setting; admissions or registrars office experience is highly preferred Experience working with online databases Document imaging experience and knowledge of student information system software Understanding of the Texas Success Initiative residency requirements and computer programs such as Apply Texas and SPEEDE
Serves as a member of a team that handles the following procedures: processes credit/CE/ AEL student admission applications incoming/outgoing transcripts enrollment verification transfer credit evaluation and test scores and maintains records in the Colleges image addition the employee is expected to assist with other duties within the Registrars office during peak periods.
Essential Functions
Perform general office duties including data entry and updating mailouts telephone communications filing email communication public contact and supervising the imaging process of related documents Download review code and update the admissions applications for credit/CE/ AEL and verify input and proper coding into the student information system Process additional admissions documents and enter document data into the student information system to include but not limited to TSI information meningitis SAMPO Serve as the main point of contact for WRTTC in Fort Stockton for application processes Process incoming transcripts military transcripts and international transcripts for instructional review and determination of transfer credit Enter TSI compliance based on transcripts Process and code official college transcripts Assist with the training of new office personnel Assist with reporting Assist with the graduation process and ceremony activities Assist with processing student requests for official transcripts Other duties as assigned
Physical Demands
Must be able to remain in a stationary position 50% of the time The person in this position needs to move to other locations on campus occasionally This position may require occasional travel for training meetings and events both in and out of town Repetitive use of a keyboard at a workstation Use of manual dexterity The person in this position frequently communicates with others verbally and electronically; must be able to exchange accurate information Specific vision abilities required by this job include close vision distance vision color vision and the ability to adjust focus Frequently moves equipment or paperwork weighing up to 20 pounds Duties indoors and some outdoors Ability to work extended hours and attend Midland College or community events
Required Qualifications
Associate Degree or equivalent (60 college credits); or High School diploma or equivalent and two years of clerical and general office experience Experience working with the public Computer literacy including but not limited to data entry and word processing Knowledge of general office equipment such as copier and fax machine Must be able to communicate effectively in person-to-person situations in addition to engaging in general telephone assistance Demonstrated interpersonal social and public relations skills Ability to handle a fast-paced work environment with interruptions and detail-oriented tasks Must possess a valid Texas Drivers License good driving record and be insurable on Midland Colleges insurance policy
Preferred Qualifications
One year of college or more highly preferred Experience working in a college setting; admissions or registrars office experience is highly preferred Experience working with online databases Document imaging experience and knowledge of student information system software Understanding of the Texas Success Initiative residency requirements and computer programs such as Apply Texas and SPEEDE
Required Experience:
IC
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
About Company
Midland College offers more than fifty associate degree and certificate options, and is a Level II (four-year) institution, accredited to offer a Bachelor of Applied Technology (BAT) degree. In addition to the school’s BAT degree, students may earn upper-level degrees on the Midland c ... View more
