Shipping and Receiving Specialist

The Shipping and Receiving Specialist is primarily responsible for preparing outgoing shipments with necessary documents and receiving incoming shipments for the agency. This position is also responsible for organizing inventory for easy retrieval ensuring the warehouse shelves are stocked coordinating with carriers for delivery verifying the contents of incoming and outgoing shipments comparing packing slips to purchase orders and inspecting shipments for damages.

Minimum: High School Diploma or Equivalency

Type 25 WPM accurately

Valid Florida Drivers License

Basic knowledge of Microsoft Word Excel Outlook and PowerPoint

Basic knowledge of general office equipment

Manage the shipment and receipt of all products materials and supplies

Maintain warehouse safety through organization and cleanliness on a regular basis

Follow safe work practices and procedures to ensure compliance with OSHA regulations

Handle all logistics involving the delivery placement and storage of receivables to ensure there is sufficient storage space for incoming items

Work directly with the Procurement Specialist(s) to resolve any issues with receivables and returns

Maintain and ensure adherence to SJSOs policy on Safety Data Sheets

Collaborate and communicate with SJSO employees and others involved in the shipment and receipt of products

Identify when orders need to be placed for inventory/warehouse stock

Track trace and update the status of incoming and outgoing shipments as needed

Coordinate and prepare daily parcels for delivery by the agencys Courier

Promptly process all deliveries by sorting stocking and distributing receivables

Verify that all manual receipts/item ratios are correct

Ensure purchased products and materials received meet the ordered specifications

Ability to lift items as necessary operate pallet jacks for large goods and utilize other equipment (ladder etc.) to access high points in the warehouse

Maintain accurate inventory stock through quarterly counts and use of the Quatred scanners as applicable to aid in the process

Responsible for all aspects of the Quatred scanners

Ability to operate a computer and relevant software to fulfill orders from inventory stock and to complete receiving

Assist with the quarterly new hire fittings and supplying try-on stock items when requested

Entry of Pick Tickets through utilization of the Quatred scanners for new hires

Prepare the uniforms and equipment for new hire issuance

Prepare and coordinate all aspects of yearly Central Supply Inventory

Function as the backup to the Logistics Specialist

Manage a variety of competing tasks and priorities while meeting deadlines

Compile data/ run reports at the request of management

Other duties as assigned

Job Controls and Complexities
Report directly to Manager
Familiarity with the local geographical area to understand traffic patterns
Adhere to all Florida Traffic laws/agency policy/rules/ regulations/SOP/procedures
Compliance with all relevant safety practices and regulations
Maintain confidentiality/security of files and information obtained in the course of employment
Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
Take initiative overcome obstacles and maintain momentum on assignments
Comprehend and follow verbal and written instructions in technical and non-technical language
Professional and courteous interactions with colleagues other public agencies developers contractors consultants and the general public
Uphold poise while dealing with individuals in difficult situations while exhibiting tactfulness and diplomacy
Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
Anticipate questions issues and concerns to act as an effective troubleshooter
Apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources
Exhibit excellent teamwork skills
Possess good interpersonal and communication skills
Adhere to leave overtime and attendance policies/procedures (i.e. arrive promptly regular attendance at work notification to supervisor regarding absence from work due to illness or untimely incidents etc.)

Contacts
Employees
Other government employees
General Public
Vendors and Suppliers

Grade and Classification
Intermediate level to advanced level work
Technical assistant work
Requires practical knowledge of guidelines relating to a particular program area
Does require independent decision making

Physical Environment
Work is primarily in a warehouse under normal amount of stress
Normal business hours apply; however hours are subject to vary and overtime may be necessary including nights weekends and holidays
Stand for long periods
Sit for long periods
See at normal range or with accommodations
Hear at normal level or with accommodations
Speak understandably
Manual dexterity
Ambulate independently
Frequently grasp/push/pull/bend/squat/lift/carry items up to 20 lbs or more
Occasionally reach above head/kneel/walk/climb/stoop/stand/lift items up to 20 lbs or more

Important Information
Regular attendance is critical to the success of this position and is required of all Agency personnel.
The list of tasks policies and proficiencies for this position as well as any statements contained within this page are considered essential. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves other employees or the public. This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

See SJSO Policy for additional information on agency expectations and Senior Status requirements

EFFECTIVE: 11/05/2025
History: New Job Description format