Recruiting Coordinator

We are united in our mission to make a positive impact on healthcare. Join Us!

• South Florida Business Journal Best Places to Work 2024
• Inc. 5000 Fastest-Growing Private Companies in America 2024
• 2024 Black Book Awards ranked #1 EHR in 11 Specialties
• 2024 Spring Digital Health Awards Web-based Digital Health category for EMA Health Records (Gold)
• 2024 Stevie American Business Award (Silver) New Product and Service: Health Technology Solution (Klara)

Who we are:

We Are Modernizing Medicine (WAMM)! Were a team of bright passionate and positive problem-solvers on a mission to place doctors and patients at the center of care through an intelligent specialty-specific cloud platform. Our vision is a world where the software we build increases medical practice success and improves patient outcomes. Founded in 2010 by Daniel Cane and Dr. Michael Sherling we have grown to over 3400 combined direct and contingent team members serving eleven specialties and we are just getting started! ModMeds global headquarters is based in Boca Raton FL with a growing office in Hyderabad India and a robust remote workforce across the US Chile and Germany.

ModMed is hiring a drivenRecruiting Coordinator to join our positive passionate and high-performing Talent Acquisition Team focused on creating a positive welcoming and memorable experience for all candidates. This is an exciting opportunity to be part of a fast-paced Healthcare IT company that is truly Modernizing Medicine!

This role is ideal for an individual with proven experience focusing on:

• Operational Excellence: Driving efficiency continuously improving processes and ensuring smooth predictable hiring workflows.
• Attention to Detail: Meticulous organization and accuracy in scheduling documentation and data management.
• Candidate Engagement: Creating a positive welcoming and memorable experience for all candidates from the first contact through their onboarding.
• Collaboration: Working effectively with recruiters hiring managers and cross-functional teams (e.g. HR IT) to keep the hiring process aligned and on track.

Your Role:

• Interview Scheduling and Logistics:
  • Coordinate high volume complex interview schedules (virtual and in-person) across multiple time zones for candidates and interviewers often involving candidate negotiations.
  • Manage and confirm all logistical details including sending clear interview confirmations and acting as the primary point of contact for candidate inquiries.
• Candidate Experience:
  • Maintain timely and professional communication with candidates ensuring they feel supported informed and excited about the opportunity.
  • Gather and track candidate feedback and proactively address any issues to maintain a high-touch positive experience.
• Process and Systems Management:
  • Ensure data integrity by accurately inputting updating and maintaining candidate information within our Applicant Tracking System (ATS - experience with systems like Greenhouse Lever or Workday is a plus).
  • Own the offer generation process ensuring all documentation is accurate and compliant.
  • Identify opportunities to streamline existing processes and actively contribute to the development of recruiting operational standards.
• Team Collaboration:
  • Partner closely with recruiters and hiring managers to understand their hiring priorities and capacity.
  • Coordinate interview team debrief sessions and manage follow-up communication to facilitate timely hiring decisions.
  • Assist with ad-hoc projects recruiting events and reporting as needed.

Skills & Requirements:

• 24 years of experience in a high-volume Recruiting Coordinator HR Coordinator or administrative support role preferably within the technology industry.
• Exceptional organizational skills and an obsessive attention to detail.
• Demonstrated ability to manage multiple priorities simultaneously in a fast-paced high-pressure environment.
• Excellent written and verbal communication skills; comfortable interacting with candidates at all levels.
• Proficiency with calendar management tools (e.g. Google Suite Outlook) and experience with an ATS.
• A proactive problem-solving mindset with a commitment to operational excellence.
• This position is based in our Boca Raton Florida location hybrid work schedule.

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ModMed Benefits Highlight: At ModMed we believe its important to offer a competitive benefits package designed to meet the diverse needs of our growing workforce. Eligible Modernizers can enroll in a wide range of benefits:

India

• Meals & Snacks: Enjoy complimentary office lunches & dinners on select days and healthy snacks delivered to your desk
• Insurance Coverage: Comprehensive health accidental and life insurance plans including coverage for family members all at no cost to employees
• Allowances: Annual wellness allowance to support your well-being and productivity
• Earned casual and sick leaves to maintain a healthy work-life balance
• Bereavement leave for difficult times and extended medical leave options
• Paid parental leaves including maternity paternity adoption surrogacy and abortion leave
• Celebration leave to make your special day even more memorable and company-paid holidays to recharge and unwind.

United States

• Comprehensive medical dental and vision benefits
• 401(k): ModMed provides a matching contribution each payday of 50% of your contribution deferred on up to 6% of your compensation. After one year of employment with ModMed 100% of any matching contribution you receive is yours to keep.
• Generous Paid Time Off and Paid Parental Leave programs
• Company paid Life and Disability benefits Flexible Spending Account and Employee Assistance Programs
• Company-sponsored Business Resource & Special Interest Groups that provide engaged and supportive communities within ModMed
• Professional development opportunities including tuition reimbursement programs and unlimited access to LinkedIn Learning
• Global presence and in-person collaboration opportunities; dog-friendly HQ (US) Hybrid office-based roles and remote availability for some roles
• Weekly catered breakfast and lunch treadmill workstations Zen and wellness rooms within our BRIC headquarters.

PHISHING SCAM WARNING:ModMed is among several companies recently made aware of a phishing scam involving imposters posing as hiring managers recruiting via email text and social media. The imposters are creating misleading email accounts conducting remote interviews and making fake job offers in order to collect personal and financial information from unsuspecting individuals. Please be aware that no job offers will be made from ModMed without a formal interview process and valid communications from our hiring team will come from our employees with a ModMed email address (). Please check senders email addresses carefully. Additionally ModMed will not ask you to purchase equipment or supplies as part of your onboarding process. If you are receiving communications as described above please report them to the FTC website.