Administrative Assistant to the Superintendent

Administrative Assistant to the Superintendent

QUALIFICATIONS

1. Bachelors degree preferred.
2. Dependable professional and of good moral character with the ability to maintain the highest standard of confidentiality.
3. Strong technology skills including proficiency with the Google Suite for Business Microsoft Excel and Social Media.
4. Comprehensive knowledge of the organization and functions of our school system including established procedures and practices.
5. Excellent written and verbal communication skills with strong attention to detail.
6. Ability to communicate and work effectively tactfully and courteously with staff students parents vendors and the general public.
7. Ability to assume responsibility prioritize and maintain confidentiality.
8. Ability to maintain self-control and complete tasks with frequent interruptions.
9. Ability to solve practical problems independently and with others.
10. Ability to work independently and make decisions in accordance with established policies and regulations.
11. Ability to interpret a variety of instructions furnished in written oral diagram or schedule form.
12. Ability to make decisions without close supervision and must be accurate efficient and capable of handling detailed work assignments.
13. Ability to maintain records prepare reports create newsletters social media posts and digital presentations.

JOB RESPONSIBILITIES

SUMMARY: Assists the Superintendent by performing highly confidential and complex secretarial and support duties as described below. Acts as liaison between the District and community parents staff and Board of Education

1. Responsible for professionally handling confidential information situations and materials.
2. Answer analyze and interpret incoming calls emails and communication to the Superintendents office to discern what action should be taken next.
3. Maintain a schedule of appointments for the superintendent and Board of Education (i.e. make arrangements for conferences travel meetings and interviews).
4. Responsible for maintaining the PHASD Board of Education Board Policies and legal updates.
5. Prepare for and attend all Board of Education meetings and act as the Secretary of the Board of Education.
6. Manage the Corporate Sponsorship program and district marketing programs.
7. Create a high caliber Weekly District Newsletter from the Superintendent and other informational publications.
8. Conducts him/herself in a professional manner commensurate with his/her position and projects a good public image of the School District in dealing with the community and employee groups.
9. Represent the district at assigned community meetings/events (ie staffing a table or tent outside of regular work day)
10. Perform other duties as assigned by the Superintendent.

EVALUATED BY Superintendent

SALARY DATA $60000-$65000 Commensurate with Experience

Required Experience:

IC