Events Manager
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Job Location:
Lausanne - Switzerland
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The SIB Swiss Institute of Bioinformatics is an internationally recognized non-profit organization dedicated to biological and biomedical data science. Its data scientists are passionate about creating knowledge and solving complex questions in many fields from biodiversity and evolution to medicine. They provide essential databases and software platforms as well as bioinformatics expertise and services to academic clinical and industry groups. SIB federates the Swiss bioinformatics community of some 900 scientists encouraging collaboration and knowledge sharing. The Institute contributes to keeping Switzerland at the forefront of innovation by fostering progress in biological research and enhancing health.
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We are looking for an Events Manager to join our Communications and Scientific Events team and contribute to the successful delivery of ECCB 2026 Europes leading conference in computational biology hosted by SIB in Geneva. You will be coordinate logistics liaise with scientific committees and partners and ensurethe smooth implementation of specific activities within the organization of the conference from planning to on-site execution.
Events Manager
Employer
SIB Swiss Institute of Bioinformatics
Work Location
Lausanne Switzerland
Employment fraction
80% - 100%
Type of contract
temporary
You will play an important role in the organization of this major international event expected to bring together over 1200 participants at the CICG in Geneva from 31 August to 4 September 2026. Working closely with SIBs Scientific Events team you will take ownership of specific conference areas driving the process from A to Z to ensure efficient operations and excellent participants experience.
Tutorials and workshops & Focus sessions coordination
- Coordinate the one-day tutorials and workshops (T&W) programme and the focus sessions (4 x 1 hour slots) in collaboration with their respective committees and organizers.
- Plan and organize meetings (invitations agendas minutes and follow-up on actions).
- Support the review and selection processes: compile proposal summaries coordinate evaluations notify submitters/confirmed speakers and track participation confirmations.
- Liaise with selected organizers and invited speakers to gather detailed schedules and ensure compliance with deadlines.
- Manage logistical arrangements: room allocations equipment materials and on-site requirements.
- Ensure accurate and timely integration of programme details into the conference website and online agenda.
- Lead on-site delivery coordinating volunteers supporting organizers and resolving real-time issues.
- Contribute to the promotion of these sessions through newsletters targeted mailings and social media posts.
Social Programme
- Design and coordinate the conferences social and networking activities together with the Social Committee.
- Identify and liaise with local partners venues and suppliers to deliver engaging participant experiences.
- Manage registrations communications and participant information (schedules logistics updates)
- Supervise on-site activities acting as main contact for participants partners and volunteers.
Event logistics & Communication
- Oversee the procurement production and delivery of conference materials (bags signage goodies stickers etc.)
- Collaborate with the Communications team to ensure materials and visuals meet branding and timeline requirements.
- Handle participant and stakeholder communications for assigned areas (scientific sessions and social programme).
- Provide structured programme
- Design progress updates to the Events team and supervisor.
- Contribute to post-event activities: financial reconciliation feedback analysis and reporting.
You may also be asked to support other activities depending on the teams overall workload and priorities.
Starting date:as soon as possible
End date: 31.10.2026
Location: Based in Lausanne with some flexibility to work from Geneva and from home.
What you are bringing
Education and experience
- University degree in Communications/Event Management or a related field or equivalent
- At least five years of experience in organizing large-scale events or conferences ideally in a scientific context
- Proven ability to coordinate multiple stakeholders including committees suppliers and participants throughout all event phases (planning on-site and post-event).
Technical skills
- Excellent project management skills with the ability to manage multiple projects simultaneously.
- Proficiency with office and collaboration tools (Excel Teams SharePoint Outlook).
- Ability to update and maintain website content using a content management system.
- Experience contributing to social media and newsletter communication for events.
- Strong command of English and French both written and spoken (minimum level C1).
- Familiarity with conference management platforms (e.g. EasyChair) an asset.
Soft skills
- Strong organizational and methodical abilities with excellent attention to detail.
- Autonomous and reliable capable of independently planning prioritizing and carrying out assigned projects from start to finish.
- Capacity to work under pressure and meet tight deadlines.
- Proactive responsive and solution-oriented approach.
- Comfortable in a fast-paced collaborative environment.
- Excellent interpersonal skills and strong team spirit.
- Flexible and enthusiastic.
SIB is committed to ensuring and fostering diversity and equal opportunities in the workplace as well as in the scientific ecosystem. If you are interested in this challenging and highly interesting position please submit your application including CV and letter of motivation through our online portal by clicking the Apply button.
Required Experience:
Manager
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
As a leading organization in biological and biomedical data science, SIB maximizes scientific impact through FAIR data, biodata resources, and innovation.
