Financial Specialist II

At Gilead were creating a healthier world for all people. For more than 35 years weve tackled diseases such as HIV viral hepatitis COVID-19 and cancer working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the worlds biggest health challenges and our mission requires collaboration determination and a relentless drive to make a difference.

Every member of Gileads team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions and were looking for the next wave of passionate and ambitious people ready to make a direct impact.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future you are the key driver in evolving our culture and creating an environment where every employee feels included developed and empowered to fulfil their aspirations. Join Gilead and help create possible together.

Job Description

Job Requirements:

Reporting to the Payroll Manager Global Financial Solutions the position will be responsible for the administration and auditing of payroll processes including payroll accounting across several countries. This role is based in the International GFS in Little Island Cork.

The GFS currently manages payrolls for approx. 40 countries across the EMEA LATAM ASIA PAC & Canada regions. This position will interface with the Payroll provider Gilead HR & Finance ensuring a high-quality Payroll and Accounting service to the management and staff of Gilead affiliates in all countries of operation.

• Work with HR and Payroll providers to ensure consistent and accurate flow of information and that Payrolls are processed accurately timely and in accordance with country local requirements.

• Month end payroll activities-preparing journals accruals and Balance Sheet reconciliations.

• Lead countries and understand requirements.

• Ensure sufficient controls are in place and are implemented to capture changes month on month and any differences are reconciled and explained.

• Schedules participates and facilitates payroll related meetings and presentations.

• Provides timely and accurate reporting to internal and external agencies.

• Prepares employee and payroll tax payments.

• Ensure that monthly and yearly local tax payments and compliance requirements are met. Create and maintain control DTP documentation process flows and procedures.

• Ensure a consistent focus and involvement in driving efficiencies and process improvements

• Manage the Payroll ESC ticketing system ensuring requests are answered in a timely manner and filed appropriately.

• Work with external providers regarding specific payroll treatment for employees e.g. expatriate and international assignments.

• Working with internal and external audit to ensure the integrity of the payroll information.

• Assistance on Project related activities as required

Knowledge Experience and Skills:

The person we seek is an experienced accounting and payroll professional. Experience of operating/auditing Payroll processes in a Shared Service Centre in a multi-country corporate environment is advantageous with strong accounting experience. We also place a high value on somebody who has an excellent standard of working in SAP & proficient in the use of Microsoft Excel Word and PowerPoint. Excel skills need to be of a demonstrably high standard.

The person will have and be able to demonstrate the following key competencies/skills:

• Accuracy: Attention to detail to ensure payrolls and accounting is processed correctly and on time.

• Timely Delivery: Ensure all activities are completed to the deadlines set.

• Customer service: A commitment and focus on customer service defining and exceeding multiple customer expectations and inspiring the team to deliver on the service commitments.

• Process focus: Skills in process analysis assessment and improvement and creating a team environment where continuous improvement is encouraged.

• Interpersonal Skills: An effective team player with developed communication and negotiation skills to focus on building and maintaining strong relationships with the Payroll process stakeholders.

• Problem Solving: A clear fast thinker problem solver able to translate business needs into pragmatic solutions and implement them.

• Diversity: Able to work effectively in a multi-functional multi-cultural environment and be open to change and the challenges that arise in a fast-moving environment.

• Handle complexity: Able to handle the ambiguity and complexity that arises seeking out clarity at all times.

• Languages: Communicate effectively in English. French or other languages an advantage.

• Preferably hold an accounting qualification.

Behaviours

• Resilient profile with the ability to deliver in an ambiguous environment

• Ability to engage and manage multiple stakeholders to achieve the objective

• Curious with learning agility

• Operationally excellent

• Organised with systematic approach to prioritisation

• Process orientated to achieve the business objective

Gilead Core Values:

• Integrity (always doing the right thing)

• Teamwork (collaborating in good faith)

• Excellence (working at a high level of commitment and capability)

• Accountability (taking personal responsibility).

• Inclusion (encouraging diversity)

Equal Employment Opportunity (EEO)

It is the policy of Gilead Sciences Inc. and its subsidiaries and affiliates (collectively Gilead or the Company) to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law all employment actions relating to issues such as compensation benefits transfers layoffs returns from layoffs company-sponsored training education assistance social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds which may include an individuals gender race color national origin ancestry religion creed physical or mental disability marital status sexual orientation medical condition veteran status and age unless such protection is prohibited by federal state municipal provincial local or other applicable laws). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.

For Current Gilead Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.