Executive Assistant

New York City, NY - USA

Monthly Salary: Not Disclosed

Posted on: 17 days ago

Vacancies: 1 Vacancy

Job Summary

Dataiku is The Universal AI Platform giving organizations control over their AI talent processes and technologies to unleash the creation of analytics models and agents. Providing no- low- and full-code capabilities Dataiku meets teams where they are today allowing them to begin building with AI using their existing skills and knowledge.

About the Role

We are seeking an experienced Executive Assistant to support our Chief Marketing Officer (CMO) with executive-level coordination scheduling travel and addition this role will provide occasional ad hoc support to the Chief of Staff to the CEO.

This is a unique opportunity to gain exposure to high-level initiatives at a fast-growing AI technology company. The role requires exceptional organizational skills attention to detail and the ability to manage competing priorities in a dynamic environmentall while working remotely.

Responsibilities

Calendar & Scheduling: Manage the CMOs daily weekly and monthly schedule. Anticipate conflicts prioritize key meetings and ensure stakeholders are briefed in advance.
Travel Coordination: Arrange end-to-end travel logistics for the CMO including flights accommodations transportation and itineraries. Ensure travel is seamless compliant with policies and cost-efficient.
Meeting Support: Prepare agendas materials and logistics for internal and external meetings. Coordinate with IT support for virtual or hybrid meetings and follow up on action items to ensure progress.
Materials & Presentations: Create and edit presentations reports and proposals for executive meetings and events ensuring quality and alignment with company standards.
Expense Management: Process and reconcile expense reports for the CMO maintain accurate records and identify cost-saving opportunities.
Communication & Liaison: Serve as a trusted point of contact for the CMO with internal teams and external partners. Manage correspondence draft communications and prioritize urgent matters to maximize efficiency.
Ad Hoc Support: Provide occasional scheduling and executive assistance to the Chief of Staff.

Requirements and Skills

3 years of experience supporting senior executives in an executive assistant role
Proven track record managing complex schedules prioritization and executive time management
Strong experience coordinating domestic and international travel and processing expenses
Strong proficiency with calendar management and expense reporting tools
Skilled in presentation design (e.g. PowerPoint Google Slides) and document formatting
Experience supporting global teams across time zones
High attention to detail with strong proofreading and professional correspondence skills
Discretion in handling sensitive and confidential information
Proactive resourceful and able to anticipate needs in a fast-paced environment

What are you waiting for!

At Dataiku youll be part of a journey to shape the ever-evolving world of AI. Were not just building a product; were crafting the future of AI. If youre ready to make a significant impact in a company that values innovation collaboration and your personal growth we cant wait to welcome you to Dataiku! And if youd like to learn even more about working here you can visit our Dataiku LinkedIn page.

Our practices are rooted in the idea that everyone should be treated with dignity decency and fairness. Dataiku also believes that a diverse identity is a source of strength and allows us to optimize across the many dimensions that are needed for our success. Therefore we are proud to be an equal opportunity employment practices are based on business needs without regard to race ethnicity gender identity or expression sexual orientation religion age neurodiversity disability status citizenship veteran status or any other aspect which makes an individual unique or protected by laws and regulations in the locations where we operate. This applies to all policies and procedures related to recruitment and hiring compensation benefits performance promotion and termination and all other conditions and terms of employment. If you need assistance or an accommodation please contact us at:

Protect yourself from fraudulent recruitment activity

Dataiku will never ask you for payment of any type during the interview or hiring process. Other than our video-conference application Zoom we will also never ask you to make purchases or download third-party applications during the process. If you experience something out of the ordinary or suspect fraudulent activity please review our page on identifying and reporting fraudulent activityhere.

Required Experience: