Payroll Specialist

Payroll Specialist

Position Type: Regular Full-Time Non-Exempt
Location: Minneapolis MN 55403

Introduction:

Mid-Minnesota Legal Aid (MMLA) is seeking a detail-oriented and mission-driven Payroll Specialist to join our Human Resources team. This position is based in our Minneapolis office and reports directly to the Human Resources Manager. The successful candidate will work fully in the office during the training period to ensure comprehensive onboarding and integration into our processes. Upon completion of training a hybrid work model will be offered allowing for a mix of in-office and remote work.

Whats in it for you

We believe in work-life harmony. This role offers the flexibility to blend remote work with in-office collaboration. On Fridays the office closes at noon and employees enjoy a half-day of paid flex time. MMLA provides on-the-job training and mentorship with opportunities for growth within the organization.

Youll work alongside a supportive HR team including the People Operations Coordinator Talent & LOA and the Employee Experience and Compliance Strategist contributing to a respectful and inclusive workplace.

Why MMLA

Were not just ticking boxeswere building a workplace where everyone belongs. Diversity equity and inclusion are core values at MMLA. We welcome your unique identity experiences and perspectives. Our mission Equal justice for your cover letter tell us how your background can amplify this cause. Discrimination and harassment have no place here. Were building a respectful supportive workplace where everyone thrives. We recognize the particular and highly detrimental impact of systemic racism and of Minnesotas racial disparities on MMLAs clients and staff. We therefore devote special attention to issues of racial justice.

Primary Responsibilities:

• Process bi-weekly payroll using Paycom including hourly rates salaries off-cycle payments and deductions
• Perform manual calculations and ensure accurate payroll deductions for taxes benefits and contributions
• Reconcile payroll with general ledger and monthly bank statements
• Record and process federal and state payroll tax deposits
• Ensure timecard completion and resolve related issues
• Manage employee life-cycle events including job and pay changes
• Maintain HSA and 403(b) enrollments and biweekly uploads
• Prepare and submit PenServ (403b) HSA and union dues worksheets
• Maintain payroll records including bi-weekly quarterly and annual reports
• Support annual accounting audits and reporting
• Assist HR Manager with open enrollment and salary budget updates
• Collaborate with HR peers on onboarding leave tracking union reporting and compliance
• Assists the Accounting Team with weekly duties under the direction of the Controller.
• Address payroll-related inquiries and provide HR support

Knowledge Skills Abilities and Other Characteristics

• Knowledge
  • Payroll systems and processes (Paycom preferred)
  • Basic accounting concepts and functions
  • Federal state and local tax laws and regulations
  • Labor laws including wage and hour laws
• Skills
  • Proficiency in Microsoft Office Suite (Excel Word Outlook)
  • High level of accuracy and attention to detail
  • Effective verbal and written communication
• Abilities
  • Handle emotionally charged situations with empathy and professionalism
  • Identify and resolve payroll discrepancies
  • Analyze data and make informed decisions
  • Handle sensitive or confidential information with discretion
• Other Characteristics
• Strong ethical standards and integrity
• Commitment to DEI principles and practices
• Willingness to learn and stay updated on payroll best practices and regulations

Required Qualifications:

• Two years of experience in payroll accounting or bookkeeping
• Excellent organizational skills and high attention to detail
• Proficiency in Microsoft Suite (Word Excel PowerPoint Outlook)
• Proficient with or ability to quickly learn payroll software (e.g. Paycom)
• Dedication to Diversity Equity and Inclusion (DEI) principles

Preferred Qualifications:

• Bachelors Degree in Accounting Human Resources or related field
• Certified Payroll Professional (CPP) from the American Payroll Association or similar certification
• Six months or more experience in payroll preferred
• This role may require prolonged periods of sitting at a desk and working on a computer
• Work volunteer or lived experience with diverse economic social rural and/or cultural communities

Compensation Information:

$68075 $76647 per year depending on experience plus benefits.
Salary Determination: Salary is based on relevant prior experience and aligned with our organizational salary matrix. Candidates are placed on the schedule according to years of directly related experience to ensure consistency and equity.
Benefits include family medical and dental insurance short- and long-term disability life insurance 403(b) with employer match FSA employee assistance programs and generous paid time off.

Application Submission:

Interested candidates should submit their resume and references at by 11/21/2025.
If the above link directed you to our Career Page and you do not see the correct posting we have paused or ended the application submission window.
If you require a reasonable accommodation for completing this application interviewing or otherwise participating in our employee selection process please contact Megan Cook at.
Please direct all other inquiries to .

Mid-Minnesota Legal Aid is an Equal Opportunity employer. The terms and conditions of employment including wages benefits and job security may vary based on union status. Positions within our organization may be governed by collective bargaining agreements and union representation while others are not.