Administrative Assistant

Responsible for performing a variety of administrative functions supporting all levels of management. Tasks require a significant level of trust and self-discipline/confidential discretion.

MasTec Renewables comprised of Wanzek Construction IEA Constructors and White Construction combines over 20 years of experience in renewable energy construction. Depending on your position and project you may work for one or more of our companies over your career with us. Join one of the largest construction firms in the country (Engineering News-Record ENR: #1 in Power #17 Top 50 Domestic Heavy Contractors #20 Transportation Contractor).

We embrace diverse perspectives among our employees and across all levels of our business including our suppliers community partners and clients. We have built a multidimensional workforce that brings valuable differences in perspectives work ethics and approaches to our organization. By collaborating across departments we foster innovation and encourage everyonefrom interns to executivesto share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued included and empowered to become innovative leaders in our industry.

The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue providing construction services across industrial renewables and infrastructure sectors. Our renewables sector focuses on solar wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do.

MasTec a minority-owned Fortune 500 company has shaped the construction industry for more than 90 years. With over 35000 employees and 400 offices nationwide we provide flexibility and career growth in dynamic work environments.

ESSENTIAL JOB FUNCTIONS:

• Provide excellent customer service to both internal and external clients
• Communicate messages to the appropriate parties in a timely manner
• Manage SharePoint and Outlook calendars for designated leaders
• May support with data entry in various systems (i.e. Salesforce)
• Support with verification of data accuracy in various systems
• Complete Monthly Expense Reports for designated leaders
• Know where/how to locate all personnel in the office/shop/field
• May address and ship project plans and documents
• Order copy and return plans
• Use UPS Online WorldShip Fed Ex and other carriers if necessary to send out all packages
• Assist with special projects as needed or requested from HR AP PMs etc.
• Maintain inventory and order office supplies equipment and the Company forms
• Type memos correspondence reports and other documents
• Other administrative duties as assigned in order to support Renewables Operations
• May assist in sending out holiday gift cards and gifts
• May coordinate offsite meetings
• Assist in site signage coordination
• Assist in assessment and maintenance of memberships and associations
• May assist with various committees (Belief Builders United Way etc.)
• Back-up in assisting Executive team as needed
• May create and maintain distribution lists
• Assist in travel arrangements for employees
• Assist in creation and management of organizational charts
• May assist in coverage for Office Coordinator as needed
• Other duties as assigned

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Associates degree or equivalent preferred
• Minimum of 2 years of experience in office support or administrative roles

KNOWLEDGE SKILLS AND ABILITIES REQUIRED:

• Take reasonable care of your own and others health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the companys Zero Injury principles
• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint SharePoint Teams etc.) required
• Ability to meet deadlines
• Strong organization and multitasking skills to manage various responsibilities simultaneously
• Excellent attention to detail and ability to maintain accurate records
• Effective communication skills in written oral or diagram form
• Ability to work collaboratively with all levels of the organization

Working Environment:

• When visiting jobsites the work environment involves some exposure to hazards or physical risks which require following basic safety precautions
• This work environment may involve moderate exposure to unusual elements such as extreme temperatures dirt dust fumes smoke unpleasant odors and/or loud noises

Whats in it for You

Financial Wellbeing

• Compensation $24.50-$30.00 / hour commensurate with experience
• Competitive pay with ongoing performance review and merit increase
• 401(k) with company match & Employee Stock Purchase Plan (ESPP)
• Flexible spending account (Healthcare & Dependent care)

Health & Wellness

• Medical Dental and Vision insurance (plan choice) - coverage for spouse domestic partner and children
• Diabetes Management Telehealth Coverage Prescription Drug Plan Pet Insurance Weight Management Drug Discount

• Discounted National Gym Membership Network

Family & Lifestyle

• Paid Time Off Paid Holidays Bereavement Leave
• Military Leave including Benefits Continuation
• Employee Assistance Program

Planning for the Unexpected

• Short and long-term disability life insurance and accidental death & dismemberment
• Voluntary life insurance accident critical illness hospital indemnity coverage
• Emergency Travel Assistance Program
• Group legal plan

Position may be subject to pre-employment screening which may include background check and drug testing. Accessibility: If you need accommodation as part of the employment process contact Due to the high volume of applications received we are unable to respond to individual requests regarding application status. Please log into your candidate profile for up-to-date information.

MasTec Inc. is an Equal Employment Opportunity Employer. The Companys policy is not to unlawfully discriminate against any applicant or employee on the basis of race color sex sexual orientation gender identity religion national origin age disability genetic information military status or any other consideration made unlawful by applicable federal state or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTecs policy to comply with all applicable state federal and local laws respecting consideration of unemployment status in making hiring decisions.

Disclaimer: MasTec and our Subsidiaries will never ask prospective employees for any form of payment or money transfer as part of job application or onboarding. We do not ask prospective employees for information about credit cards or personal passwords and it does not require applicants to purchase equipment or software. Ensure that all recruiter email addresses end in @ or @. If you suspect you are the target of a scam we advise you to contact your local law enforcement agency and report fraud at Clean Energy & Infrastructure and our subsidiaries do not work with any third-party recruiters or agencies without a valid signed agreement and partnership with the Corporate Talent Acquisition Team.

#LI-Onsite

#LI-DH1