Office Associate
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Job Location:
Woodstock, ME - USA
Yearly Salary:
$ 35000 - 45000
Posted on:
07-11-2025
Vacancies:
1 Vacancy
Job Summary
- 401(k)
- Competitive salary
- Opportunity for advancement
- Paid time off
- Training & development
- Provide support to the following functions: Marketing Sales Production Financial Administrative Human Resource and Business Development.
MARKETING:
o Update direct mail (DM) drops in CertaOne.
o Manage and process all Datamining mailings.
o Maintain franchise website to be compliant with CertaPro Standard Operating Procedures (SOP).
o Ensure all Marketing Tactics are executed per the Companys Annual Marketing Plan.
o Ensure all customer mailing lists are up to date.
o Organize trade shows.
SALES:
o Create sales packages.
o Enter leads into CertaOne.
o Update customer reference lists regularly.
o Maintain inventory and update all point-of-sale material.
PRODUCTION:
o Collect and track actual hours worked on job sites daily.
o Update Production Scheduler in CertaOne.
o Create Job Jackets.
FINANCIAL:
o Enter Annual Financial Plan (AFP) into QuickBooks
o Keep QuickBooks up to date and accurate.
o Cost all completed jobs.
o Invoice customers.
o Prepare reports.
o Reconcile supplier invoices and manage the office supply budget.
o Reconcile expense reports submitted by staff.
ADMINISTRATIVE:
o Update and keep CertaOne accurate daily. This includes changing the job status updating customer contact information etc.
o Reconcile CertaOne to the completed job jackets including all handwritten notes and change forms.
o File job jacket when the job is complete.
o Process payroll
o Maintain all files.
o Process all mail.
o Maintain professional presentation of the office.
o Order supplies for the office and others as required.
o Maintain vendor relations and files for insurance phone companies subcontractors etc.
o Manage facilities.
o Answer the phones and coordinate messages and tasks.
o Prepare weekly breakdown of results in preparation for weekly meetings with supervisor.
o Create and maintain any requested reports.
o Organize company functions.
- College degree (preferred)
- Experienced with social media and digital marketing
- Organized and detailed oriented
- Knowledge of Microsoft office packages
- Proficiency in QuickBooks (preferred)
- Excellent verbal and written communication skills
- Excellent organizational and time management skills
- 5 years of Office Assistant experience (preferred)
Opportunity is Knocking
Qualities like working hard getting the job done right and fostering respect while working as part of a team are core to the CertaPro Paintersbrand culture. This makes each independently owned and operated CertaPro Paintersfranchise unique and fulfilling places to work. It is important to not only deliver memorable experiences for customers but for team members of each independently owned and operated CertaPro Paintersfranchise as well.
This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location and not to CertaPro Painters Corporate.
Required Experience:
IC
Key Skills
- Airside Operations
- Desktop Support
- Corporate Risk Management
- Gallery
- Agile Testing
- Humming Bird
About Company
CertaPro are professional painters and painting contractors, we offer interior painting, exterior house painting and commercial painting. Jobs of all sizes.
