Company Secretary

Join Our Legal Team as Company Secretary

Were seeking a dynamic and experienced professional to step into a pivotal role within our legal department. Reporting directly to the General Counsel and collaborating within a close-knit team of eight you will serve as the Company Secretary for the UK division of a leading multinational this high-impact position you will lead and manage the Company Secretariat function ensuring robust governance and compliance across a diverse portfolio of approximately 90 entitiesincluding limited companies limited partnerships and unit trusts. Were looking for a qualified Chartered Secretary (CGI or equivalent) with a proven track record in corporate governance entity management and cross-border regulatory compliance. Your expertise will be instrumental in shaping and maintaining the integrity of our UK operations.

What you will be doing

Corporate Governance and Company Secretarial

• Lead the day-to-day operations of the Company Secretariat ensuring robust governance across all UK entities.

• Act as a key advisor to senior management on corporate governance regulatory compliance and legal entity management.

• Oversee capital structuring activities including income distribution equity injections and sub-debt funding.

• Drive corporate simplification initiatives including rationalisation and liquidation programmes in collaboration with external liquidators.

• Lead the preparation and delivery of board packs resolutions and annual report sign-off processes and attend and minute formal board meetings of joint venture entities.

• Ensure timely statutory filings including modern slavery filings and maintenance of statutory registers Diligent Entities records and document management systems.

• Manage share capital increases share issuances and amendments to Articles of Association.

• Provide guidance on corporate initiatives and structural changes and support the finance team with group reporting and contribute to broader corporate initiatives.

• Lead ad hoc strategic projects to enhance entity compliance streamline processes and ensure alignment with the Companies Act 2006 and other relevant legislation.

• Data management of company secretarial data in line with data protection requirements and GDPR compliance and to be the data champion co-sec function.

• Monitor the co-sec email address and respond to any inquiries in the required timeframes including legal notices and modern slavery requests.

Regulatory & Compliance

• Keep up to date with upcoming changes to regulatory changes monitoring and providing information to the General Counsel.

• Provide strategic input into regulatory change management and compliance frameworks.

• Review and update anti-money laundering policy & risk assessment in line with changes to AML regulations and business activities and to provide training on changes.

• Support the business on AML compliance both from a counterparty perspective and operational business activities.

• Act as UK Local Compliance Contact supporting the business on Know your Partner processes including reviewing screening results and coordinating with the Group Compliance Manager on internal approvals.

• Support Group Internal Audit on Audit of know your partner process and implementation of any actions.

• Manage UK electronic signature policy to ensure compliance and provide training and guidance on the policy.

• Assist with the management of Certinal the electronic signature platform in the UK to ensure safe storage of legal documents.

Stakeholder Engagement

• Build and maintain strong relationships with internal teams (legal tax finance treasury leasing speciality leasing Westfield Rise and procurement) and external partners (joint ventures company secretarial providers in Jersey and UK-regulated operators).

• Support the team on IT and data management.

• Support Group Insurance Director on D&O insurance renewals.

What skills experience and knowledge will you need to be successful

• CGI qualified or equivalent. Extensive experience in a Company Secretarial department (10 years experience)

• Corporate law background

• IT Literate

Who are we

At Unibail-Rodamco-Westfield (URW) we develop and operate a portfolio of sustainable premium mixed-use real estate assets across Europe and the United States. Driven by our purpose to Reinvent Being Together we are committed to accelerating urban regeneration and rethinking how we live together in cities. Today 2000 dedicated individuals are working together to reshape the future of real estate and shopping centres by creating innovative engaging spaces that truly redefine community connections.

Our flagship destinations are more than just places; theyre the heartbeat of the community. We empower our employees to make a real impact through volunteering DE&I programs and leading ESG efforts. URW is at the forefront of experiential entertainment constantly pushing boundaries to craft unforgettable in-person and digital experiences. By surprising and delighting our customers we create magical moments and reinvent togetherness in every interaction.

Within our Northern Europe Region - spanning the Netherlands Denmark Sweden and the UK - we own and manage eight exceptional assets. These include Westfield London Westfield Stratford City Westfield Mall of the Netherlands and Stadshart Amstelveen.

Why work for us:

We offer a fantastic pension plan bonus scheme and plenty of other incentives. We also prioritise your health and wellbeing training employees as mental health ambassadors to support and educate our team. Plus you can sign up for medical and dental insurance gym discounts health check-ups and more.

Want to know more about what its like working at URW Visit our site: Matters to Us:

At URW our purpose is to Reinvent Being Together reimagining how people and communities connect socialise and experience dynamic moments in unique and meaningful ways.

We are proud to promote equal opportunities and embrace diversity in profiles experiences and skills. At URW we believe that diversity is the cornerstone of our success and we are dedicated to fostering an environment that respects values celebrates and leverages individual differences to their fullest potential.