Assistant Vice President of Business Operations (fmd)
Share
Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job description
- Manage the VPs daily calendar appointments and travel arrangements.
- Serve as a gatekeeper prioritizing meetings emails and communications.
- Prepare and organize meeting materials presentations and reports.
- Take detailed meeting minutes and follow up on action items.
- Ensure the VP is fully briefed before each meeting or engagement.
- Act as a bridge between the VP and internal/external people.
- Draft review and proofread emails correspondence.
- Maintain confidentiality while ensuring smooth information flow.
- Handle sensitive matters with discretion and diplomacy.
- Assist in project management tracking deadlines and deliverables.
- Support the VP in any aspect.
- Research and compile data for strategic decisions and presentations.
- Anticipate needs and proactively identify potential issues or opportunities.
- Plan and execute internal events meetings and offsites.
- Coordinate logistics such as venues catering technology materials and guests.
- Represent the VPs office in corporate events or cross-departmental meetings.
- Implement and optimize organizational systems and workflows.
- Manage confidential files digital documentation and recordkeeping.
- Support alignment between the VPs objectives and departmental activities.
Qualifications
- Handles confidential information with integrity and tact.
- Maintains a calm polished and professional demeanor in all situations.
- Anticipates needs before they arise.
- Thinks several steps ahead to spot conflicts bottlenecks or missed details.
- Reads people and situations well.
- Adapts communication styles depending on the VPs mood urgency and context.
- Acts as a stabilizing presence in high-pressure environments.
- Excellent at multitasking without losing accuracy.
- Keeps systems efficient tidy and traceable.
- Clear concise and confident communicator both written and verbal.
- Diplomatically manages upward (to the VP) and across (to peers and teams).
- Fluent in English to a minimum of B2 (ICAO Level 5) standard.
- Thrives in fast-paced constantly shifting priorities.
- Handles last-minute changes with composure and creativity.
- Previous experience in the field of aviation and/or luxury travel/tourism is a plus.
- Understands the bigger picture of the company and the VPs objectives.
- Provides not just administrative support but also judgment and insight when appropriate.
- Displays humility reliability and a helpful mindset.
- Finds satisfaction in making others more effective and efficient.
- English language proficiency.
- Fluency in multiple European languages is a plus.
- Advanced proficiency in necessary tools (Microsoft suite).
- Understanding of corporate governance and executive communication.
- Experience supporting C-suite or board-level executives.
- Proficient in MS Office suite and comfortable learning new systems.
- Must have the right to live and work in Austria.
What we provide
- Exclusive benefit: unlimited & free empty leg flights on our GlobeAir fleet to employees and their family.
- Attractive salary: annual gross salary starting from 35.000 - (full time; compensation negotiable according to experience)
- Relocation package: 4 weeks accommodation in hotel of our choosing (if you live more than 100km from our headquarters and need to relocate to Linz area).
- Company culture: open and respectful corporate culture characterized by a refreshing team spirit
- Professional development: an exciting and challenging task for ambitious business aviation enthusiast
- Monthly contribution toward Klimaticket
- A secure job in a successful internationally active company
- English corporate language with an international environment and a multi-cultural team
- Free parking available on-site and access to public transportation within walking distance.
- Permanent position full time position (Monday Friday)
- Long-term perspectives and participation in a successful innovative and international company
Contact information
GlobeAir AG
Polytec-Straße 1
4063 Hörsching
Austria
Phone:
About us
Be part of our continuing growth story! Founded in 2007 GlobeAir is built on the company value of Passion into Profession and approaches every situation with customer experience in mind. As a multicultural company with over 160 employees from over 29 countries we are constantly setting the benchmark in private jet charter services all around Europe and shape connectivity. Diversity promotes innovation and our team comprises of individuals with a wide variety of backgrounds and expertise driving cultural vibrancy. We are committed to the health and well-being of our team which is why we offer a wide range of benefits from free snacks and drinks to sports and wellness activities. At GlobeAir we inspire imagination build communities connect people and create change.
Required Experience:
Exec
Key Skills
- Economics
- Internal Audit
- SQL
- Risk Management
- Compliance
- Leadership skills
- Oversight
- Business partner
- AVP
- Requlatory agencies
- Finance
- Accounting
- Potifolio
- Project Management
- Operational Risk
About Company
Be part of our continuing growth story! Founded in 2007, GlobeAir is built on the company value of "Passion into Profession" and approaches every situation with customer experience in mind. As a multicultural company with over 160 employees from over 29 countries, we are constantly se ... View more
