Events Manager (REMOTE)
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Job Location:
Philadelphia, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
07-11-2025
Vacancies:
1 Vacancy
Job Summary
Are you a self-starter who thrives in a fast-paced environment and takes pride in excellence and precision Were seeking a dynamic Events Manager who can make things happen someone with initiative strong negotiation skills attention to detail and the drive to execute flawlessly.
In this role youll lead the planning coordination and logistics for AMSs major events including The Montessori Event and Regional Symposiums. Youll transform ideas into memorable experiences manage complex projects with accuracy and efficiency and uphold AMSs commitment to excellence in every detail.
Key Responsibilities
Event Strategy & Leadership
Lead the full lifecycle of multiple hybrid events; from concept and planning to execution and evaluation.
Collaborate across departments (Professional Development Marketing Communications Membership and others) to deliver cohesive mission-driven experiences.
Create and manage detailed timelines workflows and documentation (Master Books Run of Show etc.) to ensure smooth execution.
Support the Community Engagement Lead in planning and delivering Regional Symposiums.
Program & Speaker Management
Manage all speaker relations: communications training scheduling and on-site support.
Oversee the Cvent Abstract Management System including proposal collection reviewer assignments presenter communications and program logistics.
Partner with the MLRI team to review proposals fill content gaps and ensure diverse and engaging programming.
Vendor Venue and Contract Management
Develop RFPs analyze proposals and negotiate contracts with venues hotels AV providers and catering partners.
Coordinate site visits monitor room setups and verify all logistics prior to and during events.
Review and approve vendor invoices and master bills to ensure accuracy.
Work with local tourism bureaus and destination partners to enhance attendee experiences.
Pre-Conference Logistics
Create an agenda and master run of show for events.
Coordinate all preconference and conference event information to provide website content.
Work closely with Cvent event builder and AMS marketing staff to create the event websites.
Work with the registration team and web designers to create a flawless online registration experience for attendees.
Logistics & On-Site Coordination
Manage all logistical elements: session assignments room plans food & beverage AV décor and signage.
Oversee staff and volunteer training related to event operations and Cvent.
Maintain composure and focus in a high-energy fast-paced environment ensuring every detail is right.
Budget Data and Reporting
Track budgets expenses and vendor costs to ensure financial accuracy and cost efficiency.
Manage payment collection reconciliation and documentation.
Maintain the AMS Event Dashboard with current data and reports.
Collect and analyze post-event feedback and metrics (attendance engagement ROI) to measure success and identify areas for improvement.
Provide regular event performance reports and recommendations for process optimization.
Innovation & Continuous Improvement
Research and implement event industry trends technologies and best practices to elevate AMS events.
Create innovative engagement opportunities that enhance participant experience and drive growth.
Integrate risk management and contingency planning into event preparation.
Uphold AMSs commitment to inclusion sustainability and professionalism in every aspect of event planning.
Customer Experience & Representation
Represent AMS with enthusiasm professionalism and empathy.
Provide excellent service to members attendees sponsors and speakers.
Contribute to AMSs reputation for delivering exceptional mission-driven events.
Qualifications :
5 years of experience managing large-scale conferences or hybrid events (association or nonprofit experience preferred).
Expertise in event logistics budgeting contracts and on-site management.
Strong attention to detail resourcefulness and ability to multi-task under pressure.
Sourcing experience preferred.
Excellent negotiation and communication skills.
Proficiency with Cvent or comparable event management platforms.
Certified Meeting Planner is a plus.
Strong analytical mindset and ability to use data to inform decisions.
A proactive self-starting attitude someone who takes initiative and gets things done with minimal direction.
Exhibits grace under pressure
Passion for delivering high-quality experiences aligned with AMSs educational mission.
Additional Information :
AMS has a strong benefit package including Medical Dental Vision 403(b) Life Insurance Long Term Disability and generous Paid Time Off Sick Days Holidays and other time off.
The American Montessori Society is an equal opportunity employer and does not discriminate on the basis of sexual orientation gender identity or expression race color religion national origin sex age marital status disability veteran status genetic information family responsibility political affiliation or any other status protected by applicable laws.
No calls please.
Remote Work :
Yes
Employment Type :
Full-time
Key Skills
- Marketing
- Catering
- Organizational skills
- Hospitality Experience
- Management Experience
- HubSpot
- Event Planning
- Events Management
- Project Management
- Event Marketing
- Leadership Experience
- negotiation
About Company
About the American Montessori Society The American Montessori Society (AMS) is the foremost advocate for quality Montessori education. AMS sets the high professional standards that inform Montessori education as practiced in AMS-accredited schools and taught in AMS-affiliated teacher ... View more
