Executive Assistant

The Texas Tribune the states go-to source for Texas politics and public policy news is hiring a full-time Executive Assistant to provide administrative support for the Chief Executive Officer and Editor-in-Chief. The Executive Assistant will play a critical role in supporting organizational leadership in various areas including administrative oversight scheduling management and meeting planning.

The Tribune is an established nonprofit nonpartisan leader in digital-first journalism devoted to informing and engaging Texans through in-depth investigations and explanatory guides as well as rigorous enterprise breaking news and beat reporting informed by data. More recently the Tribune has focused on strengthening news ecosystems across the state. This strategy involves creating collaborating with or merging with local community-based newsrooms to empower more Texans build trust and inform residents more deeply about their communities.

In support of our mission the Executive Assistant ensures the CEO and Editor-in-Chief are working efficiently and productively by managing and prioritizing their calendars and acting as the primary point of contact for the board of directors donors and other stakeholders. The person in this role assures smooth daily operations by planning for and anticipating immediate and long-term needs including travel and event planning; drafting proofreading and managing communications; handling board logistics; and managing routine reports and other details.

This is an important role and one that requires tremendous trust. The ideal candidate for this position is a detail-oriented and organized problem solver. They are highly professional cool under pressure and can be trusted to make solid judgment calls as needed.

This position reports to the CEO and works closely with the Editor-in-Chief as well as other members of the executive team.

Salary will vary according to experience; the minimum is $68000.

Responsibilities

• Manage calendars for the CEO and Editor-in-Chief using Googles calendar platform to coordinate schedules with internal and external parties.
• Help to ensure that top priorities receive an appropriate level of focus and subsequent implementation and be prepared to shift plans as priorities change.
• Draft and edit high-level correspondence and memoranda; proofread and revise documents as the CEO requests.
• Maintain continuous lines of communication keeping the CEO and Editor-in-Chief informed on all critical and time-sensitive issues.
• Disseminate information on behalf of the CEO and Editor-in-Chief and respond to issues that arise both internal and external.
• Ensure that the CEO is fully briefed and prepared for meetings and events.
• Debrief the CEO on the content of internal meetings outcomes and action items as necessary.
• Make travel arrangements and manage expense reports as needed for the CEO and the Editor-in-Chief including flights rental cars and hotels.
• In partnership with the CEO Editor-in-Chief and other members of the Tribunes executive team assist in preparing presentations and reports as needed.
• Maintains board records and ensures compliance with nonprofit governance requirements (e.g. bylaws conflict-of-interest forms board rosters and annual disclosures).
• Serves as liaison between the CEO board members and senior leadership to facilitate communication and follow-up on action items.
• Coordinates logistics and materials for board and committee meetings including scheduling preparing agendas compiling packets distributing materials and taking and maintaining official minutes.
• Securely and responsibly handles sensitive information.

Qualifications

• Bachelors degree and four or more years of experience in a similar role or equivalent combination of education and relevant experience
• Impeccable organizational habits
• Excellent writing and proofreading abilities
• Strong communication and presentation skills
• Collaborative and flexible work style; adaptable to change
• A strong interest in the mission of The Texas Tribune
• Extremely proficient with Microsoft Office Suite and Google Suite and with the ability to learn new or updated software
• Excellent time management skills and a proven ability to meet deadlines with a commitment to quality
• Professionalism acting and treating others with respect and dignity
• Ability to function well in a high-paced and at times stressful environment
• Experience working for a nonprofit and/or branch of government is a plus.

We know there are great candidates who wont check all of these boxes and we know you might bring important skills that we havent considered. If thats you dont hesitate to apply and tell us about yourself.

Location

The Texas Tribune headquarters is located in downtown Austin steps away from the Texas Capitol building. This position is based in our Austin office with flexibility for occasional remote work.

Benefits

• Medical vision and dental insurance
• $50 monthly cellphone stipend
• 20 days of paid time off each year
• 12 paid holidays
• Up to 16 weeks of paid family leave plus four weeks of additional job protection
• 401(k) matching
• Occasional remote working flexibility

How to Apply

Submit your application by Nov. 30 with a resume and cover letter.

The Texas Tribune is an equal opportunity employer and values diversity. We do not discriminate on the basis of race religion color national origin gender sexual orientation age marital status veteran status or disability status.

We cant wait to hear from you.

About The Texas Tribune

Heres what you should know about the Tribune. From day one weve had disruption innovation and risk-taking in our DNA. Were ambitious as all get out but still have the punch-above-your-weight mentality of a scrappy start-up. We believe we can meet the demands of our audience and our own expectations for excellence without breaking the bank or our staff. We understand not everything is a story for us we have to make choices but were always looking to expand our boundaries.

Were nonprofit because the challenging economic reality for media these days obligates us to find a different way reliable and sustainable to fund serious journalism. Were nonpartisan because we live in the United States of Confirmation Bias and we dont need to be part of the problem. We dont need to be yet another source of information affirming the voices and perspectives that are already in peoples heads. At the same time nonpartisan is not non-thinking. We call B.S. when B.S. needs to be called.

The Texas Tribune seeks to ensure that its newsroom and its news coverage reflect Texas by including a wide range of perspectives from people of different backgrounds ideologies and experiences.

Learn more about The Texas Tribune here.