Clerk Payroll Department (INTERNAL APPLICANTS ONLY)

Donna Independent School District

Job Location:

Donna, TX - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Title: Payroll Clerk

Wage/Hour Status: Nonexempt

Department: Central Business Office

Reports To: Payroll Coordinator

Approved By: Board of Trustees

SUMMARY:

Prepare payroll for the district including related reports and deposits. Work under close supervision to ensure accurate and timely preparation of payroll records by following prescribed procedures and regulations.

QUALIFICATIONS:

EDUCATION:

High school diploma or GED

EXPERIENCE:

Three years of payroll accounting experience

CERTIFICATES LICENSES AND REGISTRATIONS:

As required by the Texas Education Agency

OTHER SKILLS AND ABILITIES:

Knowledge of basic accounting procedures
Ability to maintain accurate and auditable records
Ability to use calculator (10-key by touch) copier computer typewriter printer fax and shredder Ability to use personal computer and software to create spreadsheets databases and do word processing
Proficiency in typing keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner to meet established deadlines Ability to communicate effectively
Ability to perform duties with awareness of all district requirements and Board policies

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Payroll Accounting

Prepare all payroll including semimonthly monthly and special payrolls.
Prepare payroll checks for all employees and distribute to campuses and departments.
Balance payroll earnings and deductions; make related transfers of refunds and deposits.
Receive and audit time sheets for all district employees.

Data Processing

Prepare and submit payroll reports and forms including those required by Internal Revenue Service Texas Workforce Commission Texas Retirement System Federal Insurance Contributors Act (FICA) Medicare and Workers Compensation Commission.
Prepare and post all payroll changes including payroll deductions salary changes termination and new employee information.

Records and Reports

Maintain physical and computerized files including payroll records and absent-from-duty reports.

Other

Communicate with human resource department campus secretaries and employees to ensure accuracy of information reported; resolve payroll problems and inquiries.
Respond to requests from financial institutions regarding verification of employment.
Maintain confidentiality of information.
Participate in staff development training programs to improve job performance.
Participate in meetings and special events as assigned.
Exercise professional judgment in absences; be punctual to work meetings and appointments.
Perform other duties as assigned by the immediate supervisor.

SUPERVISORY RESPONSIBILITIES:

None

LANGUAGE SKILLS:

Ability to read and interpret documents such as safety rules operating and maintenance instructions and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups.

MATHEMATICAL SKILLS:

Ability to add subtract multiply and divide in all units of measure using whole numbers common fractions and decimals. Ability to compute rate ratio and calculate figures and amounts such as discounts interest commissions proportions and percentages.

REASONING ABILITY:

Ability to define problems collect data establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

PHYSICAL DEMANDS:

Occasional absences are understood but regular attendance is required.

While performing the duties of this job the employee is regularly required to walk and talk or hear. The employee frequently is required to stand and sit. Repetitive hand motions and prolonged use of the computer are required of this employee. Specific vision abilities required by this job include close vision distance vision and depth perception. Light to moderate lifting is required.

This job requires the ability to handle and balance multiple demands at the same time. This position also requires meeting deadlines with severe time constraints interacting with the public and staff and enduring irregular or extended work hours.

The employee must maintain emotional control under stress.

WORK ENVIRONMENT:

The employee regularly works indoors. The noise level is usually quiet.

Job Title: Payroll Clerk Wage/Hour Status: NonexemptDepartment: Central Business OfficeReports To: Payroll Coordinator Approved By: Board of Trustees SUMMARY: Prepare payroll for the district including related reports and deposits. Work under close supervision to ensure ...