Administrative Secretary (Full-time)

JOB SUMMARY

The Liberty County Board of Commissioners is accepting applications for the full-time position of Administrative Secretary within the Recreation Department. This position works 40 hours per week in the main office providing clerical and customer service support.

MAJOR DUTIES

1. Provides secretarial support to Recreation Director Deputy Director and Administrative Coordinator.
2. Assists with customers calls deliveries reservations and payments; provides general information to the public.
3. Collects fees and registration payments processes invoices and prepares daily deposits.
4. Prepares concession stand and pool admission funds. Monitors profits from all concession stands and pools and checks for discrepancies.
5. Maintains the LCRD website and social media content. Assists with the preparation of publicity and news releases.
6. Accepts facility and field reservations and ensures all pertinent rules and policies are followed; Issues keys cards and other items as prescribed by department policy. Processes customer refunds for facility reservation deposits receives keys. Maintains reservation logs.
7. Produces and distributes rosters and schedules during regular season and post season.
8. Maintains birth record files and a variety of other documents and reports.
9. Assists in ticket sales and admissions to LCRD-hosted tournaments.
10. Maintains office supplies and forms.
11. Assists in obtaining concessions and janitorial items.
12. Creates and manages ACTIVE-NET accounts for new in-office customers.
13. Assists in approving timecards when needed.
14. Assists in evaluations and scheduling preseason volunteer coaches meeting for each sport.
15. Assists with department file management.
16. Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of the operations and functions of the Recreation and Parks Department.
• Knowledge of computers and job-related software.
• Knowledge of modern office practices and procedures.
• Knowledge of social media website design and online communications principles and practices.
• Knowledge of bookkeeping principles and practices.
• Knowledge of county and department policies and procedures.
• Skill in performing mathematical calculations.
• Skill in oral and written communication.
• Skill in customer service.
• Skill in interpersonal relations.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed at a desk while intermittently sitting standing or stooping. The employee occasionally lifts light objects climbs ladders and distinguishes between shades of color.
• The work is typically performed in an office or outdoors occasionally in cold or inclement weather.

MINIMUM QUALIFICATIONS

• Associates degree in a related course of study preferred.
• Less than one (1) year of related experience required.

WORK SCHEDULE AND BENEFITS

This position works 40 hours per week typically Monday - Friday from 8:00 AM - 5:00 PM.

Liberty County government offers a generous benefits package to full-time permanent employees which includes:

• 401(a) retirement plan with employer match
• 13 paid holidays
• Paid vacation and sick leave
• Low-cost health dental and vision insurance
• Free term life insurance
• Employee Assistance Program (EAP)
• Health & wellness program

Application Special Instructions

Applicants requiring reasonable accommodation to the application process should notify the Human Resources Office at or