Office Administrator
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Job Summary
Make a difference protect lives and achieve your dreams. Build your career with the industry-leading fire life safety and security company.
This position performs a variety of clerical recordkeeping and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location department and/or unit. Develops maintains and ensures com. Assists with budgetary matters track department funds and purchasing. Compiles reports and monitors assigned projects and/or program components.Essential Duties & Responsibilities:
Greets and directs clients and visitors.
Answers phone calls and emails in a timely manner.
Manages company telecommunications network and communicates with answering service.
Makes appointments and referrals
Manage data in spreadsheets and reports
Creates and maintains office related records and reports
Performs data entry and filing tasks for accounts payable purchase orders equipment inventory
Maintains the integrity and confidentiality of confidential employee or departmental files.
Receives records and distributes packages and mail.
Manages key vendor accounts supply inventory and submits invoices for payment
Compiles budget data and maintains financial records as requested.
Copies collates and otherwise prepares reports for mailings meetings and other correspondence.
Assists with projects and event support
Assists other departments as needed
Assists with Customer relations
Assists with Contract creations
Manages all branch Invoicing
Perform other duties assigned by management.
Education/Qualifications:
High School Diploma or equivalent work experience.
Ability to greet visitors clients and colleagues in a friendly and courteous manner.
Ability to type at least 50 wpm.
Ability to proofread.
Proficient in Microsoft Office Suite or similar software.
Basic understanding of office equipment.
Basic understanding of clerical procedures and systems such as recordkeeping and filing.
Ability to work independently and identify and solve problems.
Ability to organize and prioritize work.
Other Duties:
Adheres to the Code of Conduct Confidentiality Agreement and Company Safety Policy.
Performs other duties as assigned.
Physical Requirements:
Prolonged periods sitting at a desk and working on a computer.
Pay Range:
$18.00 - $22.00 per hour DOE.
Anticipated Close:
12/16/2025
Benefits and Perks:
Excellent pay
Medical dental vision
Company paid life insurance
Company paid short-term disability
401K with employer match
Paid vacation and company holidays
Training and Career Development
Company vehicle (if job applicable)
Immediate qualification for theALL In Ownership Plan for all eligible full-time employees
Pye-Barker Fire and Safety is an Equal Opportunity Employer
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
