ReceptionistFacilities administrator
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Job Location:
Monthly Salary:
Posted on:
07-11-2025
Vacancies:
1 Vacancy
Job Summary
ABOUT THIS POSITION
We are seeking an organized enthusiastic and highly professional Receptionist to manage our front desk operations ensure a welcoming atmosphere and provide basic facilities support at our studio. The ideal candidate will be a friendly
engaging personality who is adept at multitasking has excellent communication skills and shares an interest in the dynamic world of video games
RESPONSIBILITIES
Front Desk & Guest Management
- Greet and welcome all guests candidates clients and vendors with
professionalism and enthusiasm. - Manage the visitor sign-in process and ensure compliance with security
protocols and NDAs. - Manage and maintain the cleanliness and organization of the reception area
lobby and meeting rooms. - Coordinate catering and setup for on-site meetings interviews and company
events as needed.
Administrative & Operational Support
- Manage incoming and outgoing mail packages and deliveries (e.g. FedEx
UPS) using ship time - Assist IT in sending out and retrieving equipment
- Maintain and manage office supplies inventory placing orders as necessary
and ensuring common areas are stocked. - Assist with scheduling and booking conference rooms ensuring necessary
equipment is functional. - Provide basic administrative support to various departments (e.g. Human
Resources Studio Operations) as assigned. - Assist with onboarding logistics for new hires including preparing welcome packets and desk setup.
Facilities & Maintenance Coordination
- Act as the primary liaison for the building/landlord management (Citi Plaza)
regarding access repairs and general operational issues. - Coordinate and schedule regular office cleaning services including
arranging specialized services like carpet cleaning as needed. - Serve as the main point of contact for external vendors and contractors
(e.g. maintenance repairs supplies) ensuring they follow security and
access procedures. - Manage basic maintenance requests utilizing vendor/landlord maintenance
portals to log and track issues (e.g. HVAC lighting minor repairs). - Perform general office care and walkthroughs as needed to identify
maintenance issues and ensure the overall functionality of the workspace. - Work closely with the Health & Safety (H/S) team to ensure common areas
and facilities are maintained in accordance with compliance and safety
standards.
Culture & Communication
- Act as as a positive and helpful resource for employees and visitors.
- Communicate internal announcements and updates via designated channels
(e.g. digital display email). - Contribute to maintaining a vibrant and energetic company culture
REQUIREMENTS
- 2 years of experience in a front desk receptionist or administrative
assistant role ideally including facilities support tasks. - Exceptional verbal and written communication skills.
- Proficiency in Microsoft Office Suite (Word Excel Outlook) or G Suite (Docs
Sheets Gmail). - Strong organizational and time management skills with the ability to
prioritize tasks effectively. - A professional polished and friendly demeanour with a strong customer
service orientation. - Demonstrated ability to handle confidential information with discretion and
integrity.
Applicants must be legally eligible to work in Canada at the time of application.
ABOUT DIGITAL EXTREMES
Founded in 1993 by James Schmalz Digital Extremes ranks as one of the worlds top independent video game development studios. Originating with the co-creation of Epic Games multi-million unit selling Unreal franchise including Unreal and Unreal Tournament Digital Extremes went on to develop Dark Sector BioShock for the PlayStation3 the BioShock 2 multiplayer campaign and The Darkness II. The studio has reached its greatest critical and commercial success with the free-to-play action game Warframe boasting a global community of 75 million registered players on PC PS4 PS5 Xbox One Xbox Series X/S Nintendo Switch and iOS. The studios most recently announced project is the much anticipatedSoulframe an open-world action-fantasy MMORPG title that is currently under development.
Digital Extremes is headquartered in London Ontario Canada and is proud to be selected as one ofCanadas Top 100 Employers.
For more information and exciting news related to Digital Extremes please visit.
WHY WORK AT DIGITAL EXTREMES
At Digital Extremes we dont just make games - we craft immersive worlds that inspire and connect millions of players around the globe. Our award-winning studio is home to passionate creative and collaborative talent who thrive in a culture of innovation inclusivity and respect. We offer competitive compensation industry-leading benefits flexible work arrangements and opportunities to grow your career while working on beloved titles likeWarframeand the highly anticipatedSoulframe. Whether youre developing cutting-edge gameplay designing stunning art or supporting the teams that make it all happen youll be part of a studio where your ideas matter your contributions are valued and your work leaves a lasting impact on our community.
Please note some benefits may be subject to eligibility for employees.
JOIN US
At Digital Extremes we believe our strength comes from the diversity of our people and the respect we show one another. We are an equal opportunity employer committed to creating a welcoming accessible and supportive environment where everyone can do their best work and feel valued for who they are. We welcome applications from all qualified individuals including those from underrepresented communities and people with disabilities. If you require accommodations at any stage of the recruitment process we will work with you to ensure you have the support you need. We truly appreciate your interest in joining our team and while we may not be able to respond to every application we will connect directly with candidates moving forward in the process.
Required Experience:
Unclear Seniority
Key Skills
- Multi-line Phone Systems
- Customer Service
- Computer Skills
- QuickBooks
- Medical office experience
- Office Experience
- 10 Key Calculator
- Dental Office Experience
- Front Desk
- Administrative Experience
- Medical Receptionist
- Phone Etiquette
About Company
Digital Extremes Ltd. proudly ranks as one of the world's top development studios in the interactive entertainment industry.
