Executive Assistant

Norman, OK - USA

Monthly Salary: Not Disclosed

Posted on: 06-11-2025

Vacancies: 1 Vacancy

Job Summary

Required Attachments

Documents required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.

Important: ALL required documents must be attached to your job application or your documents will not be visible to the hiring department!

The Executive Assistant position is crucial in keeping the Institutional Equity Office operating smoothly by providing administrative support to the Institutional Equity Officer and Title IX Coordinator assisting in budget administration and handling purchasing activities and human resources responsibilities for the department.

Job Duties:

Manages daily office operations to ensure efficiency
Prepares high-level correspondence presentations reports and briefing materials
Responds to inquiries and manages emails correspondence and other communications on behalf of the Executive ensuring timely and professional responses
Supports strategic planning activities by assisting with project tracking status updates and key deliverables
Manages and maintains the Executives calendar including appointments scheduling internal and external meetings sending reminders coordinating travel arrangements and handling meeting logistics
Serves as a liaison between internal and external staff faculty and administration
Assists with budget administration financial tracking and other reports
Oversees record management maintaining confidential electronic and paper files
Handles purchasing activities within the department which includes preparing and processing expense reports
Anticipates the needs of the Executive and proactively offers support and solutions
Plans coordinates and oversees special projects office events and activities
Conducts research collects and analyzes data and prepares written reports or presentations
Assists with special projects and research as needed
Serves and actively participates on assigned committees
May also run errands provide transportation and coordinate with vendors clients or service providers
Performs related duties as assigned to fulfill the function of the position successfully

Required Education: Bachelors degree

Equivalency/Substitution:Experience or a combination of education & related experience can be considered in place of a degree.

Skills:

Proficient in Microsoft Office (Word Excel PowerPoint Outlook).
Ability to handle confidential and sensitive information with professionalism and discretion.
Exceptional organizational and time-management skills with the ability to prioritize and multitask effectivelyto meet deadlines.
Able to communicate well and build rapport quickly with students faculty and staff.
Ability to work independently with minimal supervision and collaboratively in a fast-paced environment.
Ability to adapt quickly to changing priorities and maintain composure in high-pressure situations.
Demonstrated attention to detail is critical.
Excellent written and verbal communication skills with strong composition and proofreading skills

Certifications:

Valid Drivers License

Advertised Physical Requirements:

Physical: Must be able to engage in repetitive motions and communicate be required tobend lift stoop and carry.
Occasional extended hours may be required to support the executive meetings travel coordination urgent matters or other activities.
Occasional travel or off-site support may be required for meetings events or executive retreats.
Environment: Standard office work environment

Departmental Preferences:

Departmental Website Administrator experience

Supervision: None

Special Instructions:If you are selected as a final candidate for this position you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy visit You Belong at the University of Oklahoma:The University of Oklahoma values our communitys unique talents perspectives and experiences. At OU we aspire to harness our innovation creativity and collaboration for the advancement of people everywhere. You Belong Here!

Equal Employment Opportunity Statement:The University in compliance with all applicable federal and state laws and regulations does not discriminate on the basis of race color national origin sex sexual orientation marital status genetic information gender identity/expression (consistent with applicable law) age (40 or older) religion disability political beliefs or status as a veteran in any of its policies practices or procedures. This includes but is not limited to admissions employment housing financial aid and educational services.

Required Experience:

Required AttachmentsDocuments required for this position are listed under the Required Attachments section of this job listing. You will be required to upload and attach these documents in the application process.Important: ALL required documents must be attached to your job application or your docu...