Fiscal & Investment Associate

The Ohio Arts Council is seeking a dedicated and detail-oriented professional to assume the duties of Financial Associate (working title: Fiscal & Investment Associate) to work alongside the agencys Investment and Fiscal Offices.

Completion of associate core program in business administration accounting finance or related field.

• Or completion of high school technical program in accounting; 6 months experience or 6 months training in accounting or finance to include a basic level of experience in spreadsheet software.
• Or 18 months experience or 18 months training in accounting and/or finance to include a basic level of experience in spreadsheet software.
• Or equivalent of Minimum Qualifications for Employment noted above.

The Ohio Arts Council (OAC) is a state agency that funds and supports quality arts experiences to strengthen Ohio communities culturally educationally and economically. With funds from the Ohio General Assembly and the National Endowment for the Arts the OAC provides financial assistance to artists and arts organizations.

Some evenings and/or weekends are required. The employee may travel overnight from time-to-time. The worker may be required to work longer than usual hours during peak operational periods.

As of the time of posting this bargaining unit position starts at a base pay rate of $47757 annualized ($22.96/hour) within pay range 28.

*In-House Note: Please submit application materials (i.e. a cover letter and current resume in support of your interest for the position) to:

Jarred Small

jarred

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

The OACs Fiscal and Investment Office teams form the core of the agencys primary work as a grant maker. The ideal candidate will have a solid understanding of budgeting bookkeeping and accounting. They should be familiar with general office management agency procedures and state guidelines for financial and purchasing activities. Experience using State of Ohio financial and administrative systems such as OAKS and ARTIE (OAC grants management system) along with Microsoft Office and Excel is important. Knowledge of government processes workforce planning and human resources practices is also helpful.

Candidates should have strong computer and clerical skills including typing word processing and working with spreadsheets and databases. Attention to detail accuracy with numbers and clear written and verbal communication are essential. The position requires good problem-solving and interpersonal skills the ability to manage multiple tasks efficiently and comfort performing light physical tasks such as typing.

Main areas of work and duties include but are not limited to the following:

Fiscal Office

• Processes payroll: reviews timesheets corrects errors and enters new employee information.
• Tracks hours pay changes and leave balances.
• Prepares and records payments deposits and invoices.
• Reconciles accounts payable and receivable.
• Maintains accurate financial data in systems like OAKS and ARTIE.
• Prepares forms and ensures correct fiscal coding.
  

Investment Office

• Reviews and reconciles grant payable and revenue transactions.
• Verifies investment-related entries and financial data.
• Ensures accurate reporting and coding for state programs.

Customer Service

• Communicates with grantees vendors and others about accounts or payments.
• Answers questions files documents and handles correspondence.
• Updates vendor and asset records.

ARTIE (specific to the Ohio Arts Council)

• Verifies data for applicants and grantees.
• Keeps financial and grantmaking information accurate and up to date.
• Coordinates with other offices to ensure reliable reporting.

*Other duties as assigned

Major Worker Characteristics:

This position requires knowledge of budgeting bookkeeping and accounting as well as general office management and agency procedures. The employee should understand state and federal guidelines for financial operations and purchasing and be comfortable working in systems such as OAKS* and ARTIE*. Proficiency with Microsoft Office Excel and other common computer programs is important. The job calls for strong clerical and computer skills accuracy with numbers and the ability to prepare and review financial records and reports. Success in this role requires clear communication good reasoning and problem-solving skills attention to detail and the ability to work well with others.

(*) Developed after employment.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.