Senior Payroll Administrator
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Job Location:
Westminster, CA - USA
Monthly Salary:
$ 100 - 110
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Position Description:
The Senior Payroll Administrator will be responsible for managing and processing the companys multi-state payroll operations in a timely accurate and compliant manner. This individual will serve as the primary point of contact for all payroll-related matters ensuring compliance with federal state and local wage and hour laws while supporting employees with professionalism and efficiency.
This role requires strong attention to detail experience with multi-state payroll and the ability to partner cross-functionally with HR accounting and finance teams in a fast-paced software environment.
Responsibilities:
- Payroll Operations:
- Finance & Accounting Integration
- Compliance Reporting & Audit
- Systems & Process Improvement:
- Process semi-monthly payroll for approximately 200 employees across multiple U.S. states.
- Review and verify employee time earnings deductions and benefits prior to finalizing payroll.
- Coordinate payroll activities related to bonuses commissions equity and other incentive comp.
- Partner with HR on all wage garnishments and own accurate withholding and payment to all agencies.
- Support the 401k administration including rollovers distributions loan administration and withholding calculations
- Respond promptly to payroll-related inquiries from employees and managers.
- Partner with HR on new hire setup terminations and changes in pay or deductions.
- Partner with Accounting to align payroll entries with monthly and quarterly close deadlines.
- Prepare payroll-related journal entries and maintain all supporting documentation.
- Support the reconciliation of payroll accounts 401(k) taxes and employee deductions.
- Manage compliance with federal state and local payroll regulations including wage and hour garnishments and tax withholding with payroll provider.
- Partner with the HRIS Paylocity to ensure timely and accurate tax filings and reporting (W-2s 941s 940s etc.).
- Partner with HR and accounting to ensure accurate general ledger postings and benefit deductions.
- Support the annual external 401 (k) audit.
- Support the various annual workers compensation audits.
- Serve as the internal expert for the HRIS Paylocity.
- Support system upgrades testing and integrations with HRIS and accounting platforms.
- Identify opportunities to streamline payroll processes and improve accuracy.
Success Criteria:
- Exceptional attention to detail and organizational skills.
- Excellent interpersonal and communication abilities.
- Ability to handle confidential information with discretion.
- Strong analytical and problem-solving skills.
- Experience supporting a distributed or fully remote workforce.
- Experience with accounting principles and payroll journal entries.
Qualifications:
- At least 35 years of payroll administration experience in a multi-state environment.
- Experience working independently to administer and run payroll.
- Experience in the tech/SaaS industry preferred.
- Proficiency with Paylocity payroll system ideal.
- Experience with integrations to HRIS and ERP systems ideal.
- Strong understanding of payroll tax labor law and compliance requirements.
- Comfortable with MS Excel
Compensation:
- Annual base salary range between $100-110k
- Bonus potential of 10% annually
Location:
- KPA is headquartered in Westminster CO just outside of Denver. We operate in a hybrid remote-first work model where local candidates can go into the office for in person collaboration team meetings or events. Our Senior Payroll Administrator will ideally sit in the Denver Metro/Boulder/Longmont/Fort Collins area with the ability to come in-person on a week-to-week basis.
Required Experience:
Senior IC
Key Skills
- Data Entry
- Paychex
- Accounting
- UltiPro
- Workers' Compensation Law
- Ceridian
- Paylocity
- HRIS
- Payroll
- ADP
- Kronos
- Human Resources
About Company
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