Operations Coordinator

London Borough - UK

Monthly Salary: Not Disclosed

Posted on: 06-11-2025

Vacancies: 1 Vacancy

Job Summary

About Us:

Square Roots is a housing provider building top quality homes across London for shared ownership and affordable rent. We are dedicated to building a capital for everyone who wants to live and work here with high quality affordable homes in communities that enrich the lives of our residents and promote a sense of belonging. Our core mission is to provide an aspirational solution to those who need to rent and live in Greater London.

About the Role & Team

The purpose of the role is to support the Operations Manager in the delivery of day to day operational efficiency and compliance maintaining high standards across asset management and tenancy services in order to meet all regulatory requirements. The role will be office based at our head office in Uxbridge with travel required to sites.

Key Responsibilities:

Support the Operations Manager with day to day activities including data capture and data analysis.
Deliver a range of administrative support to the team.
Maintain accurate records logs and filing systems in line with GDPR and company policy.
Ensure all tasks are completed in line with regulatory requirements internal controls and customer service standards.
Collaborate with internal colleagues and external stakeholders.
Maintain accurate and up to date records for all property assets including lifecycle tracking and maintenance history.
Reorganise files using a newly agreed folder hierarchy maintaining accuracy and consistency throughout.
Maintain on CRM and asset data base system compliance tracking (e.g. safety certifications inspections EPCs etc.).
Prepare and submit statutory reporting required by the Regulator for Social Housing (RSH).
Liaise with managing agent/s to collect compliance data to maintain assurance of health and safety compliance and service charge data.
Support the Operations Manager in all aspect of project delivery.
Review plans drawings and assist with technical assessments of projects against GLA Housing Design Standards.
Assist with preparation and data capture for GLA Audits.
Assist with rent collection annual rent reviews and service charge updates.
Provide data and reports to support monthly and operational reporting.

Key Skills & Experience:

Proficient user of Microsoft Suite (EG Excel Word PowerPoint).
Shows a strong interest in property management and compliance.
Experience in financial analysis data capture and data analysis.
Excellent attention to detail and strong organisational skills.
Ability to manage multiple priorities and meet tight deadlines.
Clear and professional communication skills both written and verbal.
Proactive and collaborative mindset with a commitment to supporting team goals.
Builds healthy and long-lasting working relationships.
Shows high standards of personal and professional integrity
Enthusiastic resilient ad resourceful.
Seeks opportunities for personal and professional development.

Whats in it for you

Ensuring you have a work-life balance and stay healthy and happy is important to us. We offer the following core benefits.

A supportive team environment with opportunities for training and career development.
Exposure to the London property sector and affordable housing.

Competitive compensation package plus discretionary bonus.
Group Pension Scheme and Life Insurance.
25 Days holiday plus bank holidays including a holiday trading scheme and long service days

In addition to these core benefits we offer other benefits which may result in tax or money savings. Some of these include:

Dental Cover

Bupa Employee Assistance

Virtual GP Service

Salary sacrifice scheme for electric vehicles

Cycle to Work

Gym Membership corporate discounts

Health Cash Plan

Perkpal (shopping discounts)

Square Roots are proud to be an equal opportunities employer. If you require support as part of your application or require more information please contact us at .

At Square Roots we believe that a diverse and inclusive workforce leads to better innovation productivity and overall success. We are committed to creating a welcoming and inclusive environment for all employees regardless of their background or identity to develop and promote a diverse culture that reflects the communities we serve.

This position is paid in line with the London Living Wage. We are proud to be a London Living Wage employer committed to fair pay that reflects the real cost of living in the capital. You must be eligible to work in the UK to apply for this vacancy. Square Roots are not able to offer Visa sponsorship.

As part of our commitment to personal data privacy we want to share how we will use your application data. This data will be held in our system to process your application to this role and to consider you for any future opportunities which match your further information please review our privacy policyOur Privacy Policy Square Roots.

Required Experience:

Junior IC

About Us:Square Roots is a housing provider building top quality homes across London for shared ownership and affordable rent. We are dedicated to building a capital for everyone who wants to live and work here with high quality affordable homes in communities that enrich the lives of our residents ...