Senior Administrative Assistant, Nursing Undergraduate Programs
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Job Location:
Florence, SC - USA
Yearly Salary:
$ 27231 - 36307
Posted on:
10 days ago
Vacancies:
1 Vacancy
Job Summary
Job openings are posted for a minimum of seven days. This job may be removed from posting boards and filled any time after the minimum posting period has ended. The posted salary and/or position title may be adjusted dependent on the successful candidates education experience and unique qualifications as they relate to the position. Sponsorship is not available for any staff positions and unless otherwise indicated within the posting information is not available for most faculty positions.
Description
This position is responsible for providing routine assistance and administrative support to the department chair and department. Additional responsibilities include acting as a receptionist and liaison to visitors and potential program/project participants. This position provides administrative support to a large department including faculty staff and adjunct instructors.
Essential Job Duties
- Responsible for all office correspondence including answering/responding to phone calls voicemails emails faxes memos letters and greeting guests/students that come into the office;
- Build maintain and update schedule of classes each term including working with the chair(s) to schedule classes considering faculty loads classroom availability course sequence and coordination with the catalog;
- Generate multiple forms in both electronic and paper formats for:
- Faculty course load sheets as well as workload sheets such as overload release time and independent study;
- Employment forms for adjuncts;
- Forms related to budget book orders budget transfers budget requests requests to hire and travel reimbursements;
- Financial forms such as work orders requisitions purchase orders etc.;
- Hire train and supervise work-study students;
- Verify and obtain health documentation and licensing information for nursing faculty;
- Receive sort and disperse office mail;
- Maintain calendars of appointments and important dates;
- Maintain inventory of office supplies and places orders as needed;
- Process catalog and curriculum changes;
- Assign students to departmental advisors maintain student files release advisor holds enter registration permits as needed and provide PIN numbers;
- Assist with accreditation documentation;
- Utilize computerized database and tracking systems;
- Complete minutes for designated departmental committees;
- Maintain classroom and computer lab schedules;
- Maintain clinical supervisor onboarding and clinical compliance requirements;
- Provide support for clinical supervisor training sessions;
- Contribute to departmental operations by maintaining supervisor records processing mileage submissions and coordinating event logistics;
- Assist department chair with budget planning oversight and tracking departmental expenditures;
- Create and maintain detailed financial spreadsheets for tracking purposes;
- Reconcile receipts and financial records;
- Assist with hiring workflow forms;
- Assist professional staff on special projects upon request;
- Serve as the receptionist and liaison to all that enter the building;
- Perform all other duties as assigned.
ADDITIONAL DUTIES:
To be determined.Minimum Qualifications
- High school diploma/equivalent required;
- Bachelors degree is preferred;
- Two years of related experience required.
LICENSES CERTIFICATIONS OR REGISTRATIONS:
NoneSpecial Instructions to Applicants
Applicants must upload a cover letter and resume at the time of application as well as provide contact information for at least three professional references. For questions please email or call 256.765.4291 and select option #2. Selecting an option other than #2 will result in a delayed response.
UNA is an equal opportunity employer. We seek a wide range of applicants for our positions so that our core values will be affirmed.
Required Experience:
Senior IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
