CW Department Admin

Ann Arbor, MI - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Overview:

TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is a recognized prominent global enterprise in the automotive sector listed among the top 50 companies in the Global Fortune rankings. As a leading player in the global automotive industry our client manufactures vehicles in 27 countries and effectively markets them across over 170 countries and regions worldwide.

Position: CW Department Admin

Location: Ann Arbor MI 48105

Duration: 12 Months

Job Type: Temporary Assignment

Work Type: Onsite

Job Description:

Skills / Duties and Responsibilities

General administrative support duties for PTT Department working collaboratively with GM Dept TMs and collaborating with other PT Div. Admins.

Duties include but are not limited to:

Personnel Support

New hire setup/preparation (incl. desk setup required access and general onboarding support) for TMs CPs and resident Japan-Staff
Maintaining Dept. organization chart (with GM)
Maintaining Evacuation List for team members inand 1555 Evaluation buildings.
Training new Powertrain Div. Admins (in collaboration with other PT Div. Admins.)

Budget Management (Direct Funding Indirect/Operations Budget & Capex)

Indirect/Operating Budgets

Attend budget meetings as required. Monthly status reporting to GM/PTT Mgrs
Purchase requisition submission and tracking including approval PO dispatch vendor invoicing Receipting for payment and PO reconciliation to expenditures.
Monthly accrual preparation and submission.
Budget corrections (reclasses) preparation & submission of correction request.

Direct Budget (Annual Job Requests)

Gather and compile JRN support requests compare to forecasted numbers and take action to resolve discrepancies.
Work with Dept Mgrs to resolve negotiated targets estimates and planned consumption rates and approvals.

Capital Budget

Working collaboratively with project leads input PORs and track status.
Assisting annual FADAR (Fixed Assets) maintenance activities

General

Meeting arrangement and setup (i.e. weekly monthly department meetings department events).
Assisting in coordinating Exec/Guest/Japan Visitor tours
Coordinating team building events department lunches retirement family event recognitions (incl. occasional shopping for event requirements)
Ordering office supplies as required monitor supplies budget and make recommendations to managers regarding purchase decisions.
Arranging travel as required through the travel agency.
Occasional mail distribution

Other

Assisting PTT GM & Managers in Special Projects as required.
Cross-company communications at all organizational levels to support department operations and problem resolution.
Participating in PT Div. administrative staff support meetings; provide backup for other Department Assistants as required.
Knowledge Capture/IT Systems - Assist in maintenance and occasional data storage/restructuring activities.

Requirements and Qualifications:

3 years of general office/department support experience.
Excellent verbal written interpersonal and customer service skills.
Advanced knowledge of MS Teams Excel Outlook Word PowerPoint and SharePoint.
Knowledge/proficiency with SAP/Ariba is strongly preferred
Strong accounting/financial background would be a plus
Strong ability to work independently and collaborate with other team members
Ability to effectively communicate with team members at all levels within the organization

TekWissen Group is an equal opportunity employer supporting workforce diversity.

Overview: TekWissen is a global workforce management provider headquartered in Ann Arbor Michigan that offers strategic talent solutions to our clients world-wide. Our client is a recognized prominent global enterprise in the automotive sector listed among the top 50 companies in the Global For...