Purchasing Coordinator

Waukegan, IL - USA

Yearly Salary: USD 43888 - 52196

Posted on: 05-11-2025

Vacancies: 1 Vacancy

Department:

Purchasing

Job Summary

Job Title: Purchasing Coordinator
Reports To: Purchasing Manager
FLSA Status: Exempt
Department: Purchasing
Division: Purchasing
Compensation $43888 - $52196

Summary: The Purchasing Coordinator is primarily responsible for purchasing promotional product inventory for the 100 ecommerce stores hosted by Overture.
Duties and Responsibilities

Review daily reorder searches to analyze the information and make purchase decisions for various company webstores.
Place purchase orders for various items in Netsuite and work with the vendor to ensure receipt and follow up through delivery to Overtures warehouse
Work closely with sales to ensure to develop any special ordering rules in place for specific clients as well as to get information on any upcoming promotions or seasonal buying patterns to account for those in product reorders
Coordinate with internal and external decorators to ensure Purchase Orders are being processed and handling per Overtures instructions
Work with internal and external stakeholders on item reordering needs as well as keeping the reorder searches up to date (i.e. marking items as discontinued removing them from the reorder searches ensuring new items are setup correctly etc.)
Work closely with sales and operations to solve problems as they come up. This includes but is not limited to item backorder or stock issues internal work order follow up inventory transfers etc.
Provide ad-hoc reporting as needed to sales and clients as it relates to inventory levels and item movement related to specific programs
Have the ability to learn how to pull reporting independently and provide minor tweaks to existing reports like adding filters or additional columns onto reports
Communicate regularly with Senior Management on the reordering process discuss any operational challenges and any suggested improvements to the process to ensure a seamless customer experience
Work closely with Webstore Development Item Changes Customer Service Sales and the Webstore Program Manager to be up to date on upcoming projects and help solve problems as they arise.

Skills:

Excellent verbal and written communication skills
Must have critical thinking ability and be able to analyze all aspects of an order
Strong initiative confidence and the ability to ask questions as needed
Ability to work independently and in a fast-paced environment
Ability to anticipate work needs and interact professionally and courteously with both internal and external customers
Detail-oriented with the ability to effectively prioritize multiple projects
Excellent organizational skills and attention to detail with the ability to prioritize multiple projects throughout the day
Ability to work calmly under pressure
Proficient in MS Office Suite and Adobe Acrobat with significant experience in MS Excel

Benefits:

Complete insurance coverage Medical dental vision life insurance flex spending accounts and disability plans with Company contributions
Pet insurance and bring your dog to work days
Corporate partnerships with Life Time Fitness Bears Fit Skechers and Tickets at Work
Generous paid time off (vacation sick and personal days as well as yearly floating holiday)
401(k) eligibility day one of employment with a Company match after the first year of employment
Paid maternity and paternity leave based on years of service
Relaxed dress code
Overture family fun Summer BBQs volunteer engagement groups (Culture Crew Green Team Safety Team Diversity and Inclusion Advisory Council) employee vegetable garden contests potlucks and cookoffs
Employee referral bonus

Education/Experience:
High School Diploma or Equivalent.

Required Experience:

Junior IC

Job Title: Purchasing CoordinatorReports To: Purchasing ManagerFLSA Status: Exempt Department: PurchasingDivision: PurchasingCompensation $43888 - $52196Summary: The Purchasing Coordinator is primarily responsible for purchasing promotional product inventory for the 100 ecommerce stores hosted b...

Review daily reorder searches to analyze the information and make purchase decisions for various company webstores.
Place purchase orders for various items in Netsuite and work with the vendor to ensure receipt and follow up through delivery to Overtures warehouse
Work closely with sales to ensure to develop any special ordering rules in place for specific clients as well as to get information on any upcoming promotions or seasonal buying patterns to account for those in product reorders
Coordinate with internal and external decorators to ensure Purchase Orders are being processed and handling per Overtures instructions
Work with internal and external stakeholders on item reordering needs as well as keeping the reorder searches up to date (i.e. marking items as discontinued removing them from the reorder searches ensuring new items are setup correctly etc.)
Work closely with sales and operations to solve problems as they come up. This includes but is not limited to item backorder or stock issues internal work order follow up inventory transfers etc.
Provide ad-hoc reporting as needed to sales and clients as it relates to inventory levels and item movement related to specific programs
Have the ability to learn how to pull reporting independently and provide minor tweaks to existing reports like adding filters or additional columns onto reports
Communicate regularly with Senior Management on the reordering process discuss any operational challenges and any suggested improvements to the process to ensure a seamless customer experience
Work closely with Webstore Development Item Changes Customer Service Sales and the Webstore Program Manager to be up to date on upcoming projects and help solve problems as they arise.

Skills:

Excellent verbal and written communication skills
Must have critical thinking ability and be able to analyze all aspects of an order
Strong initiative confidence and the ability to ask questions as needed
Ability to work independently and in a fast-paced environment
Ability to anticipate work needs and interact professionally and courteously with both internal and external customers
Detail-oriented with the ability to effectively prioritize multiple projects
Excellent organizational skills and attention to detail with the ability to prioritize multiple projects throughout the day
Ability to work calmly under pressure
Proficient in MS Office Suite and Adobe Acrobat with significant experience in MS Excel

Benefits:

Complete insurance coverage Medical dental vision life insurance flex spending accounts and disability plans with Company contributions
Pet insurance and bring your dog to work days
Corporate partnerships with Life Time Fitness Bears Fit Skechers and Tickets at Work
Generous paid time off (vacation sick and personal days as well as yearly floating holiday)
401(k) eligibility day one of employment with a Company match after the first year of employment
Paid maternity and paternity leave based on years of service
Relaxed dress code
Overture family fun Summer BBQs volunteer engagement groups (Culture Crew Green Team Safety Team Diversity and Inclusion Advisory Council) employee vegetable garden contests potlucks and cookoffs
Employee referral bonus

Education/Experience:
High School Diploma or Equivalent.

Required Experience:

Junior IC

Key Skills

Order Management System
Microsoft Office
Inventory Control
Microsoft Access
Purchasing
Procurement
Microsoft Outlook
Microsoft Word
Supply Chain Experience
Microsoft Excel
ERP Systems
negotiation

Apply Now

About Company

Overture Promotions

Overture Promotions is a leading Global Swag Agency specializing in branded merchandise and promotional products. Elevate your brand with custom swag solutions.

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