Operations Support Representative 2

Position Overview

To provide a wide range of administrative support functions to FortisBC Operations and Engineering

Responsibilities

• Prepares and/or closes job packages (e.g. system surveys legal plans plate maps gas service lists planning job packages work orders). Ensures all information required to process a job is complete accurate and entered into the appropriate computer system. Monitors the progress of a job from initiation to completion.
• Composes routine correspondence and types (from draft or verbal instructions and source document references) a variety of material such as letters memos reports diaries bulletins manuals minutes of meetings forms summaries charts and spreadsheets.
• Processes completed field work orders by ensuring all information is complete accurate and entered into the appropriate computer systems.
• Maintains a variety of manual and electronic file systems including setting up new files entry and retrieval of data and processing of reports.
• Responds to routine enquiries and requests from the public municipal offices other utilities various contractors and other departments.
• Responds in a prompt manner to short notice requests for information including the provision of records information for field emergencies.
• May provide clerical and administrative support including intercepting and processing administrative enquiries monitoring work order status and field completion data supporting variance analysis and reporting.
• Performs duties of a minor nature related to the above duties which do not affect the rating of the job.

Requirements

• Education: High School graduation.
• Experience: Six (6) months directly related relevant work experience.
• Strong organizational skills including the ability to multitask and work under pressure during peak workload periods to meet tight deadlines.
• Strong verbal communication skills including telephone call handling skills.
• Strong written communication skills including the ability to correct spelling punctuation and grammatical errors as required to prepare and compose a variety of external and internal correspondence and process enquiries.
• Courteous professional manner in dealing with internal and external contacts including positive interpersonal skills and the ability to work in and contribute to a team environment.
• Working knowledge of computer systems operations environment and peripherals and various applications software in use in the department (SAP & suite of MS Office products). Ability to type 40 WPM.
• Strong knowledge of field operations (Operate & Maintain Order Fulfillment Emergency Meter to Cash) processes and procedures.
• Strong working knowledge of work and office processes and procedures.

Additional Information

• This position has restricted holiday availability based on operational requirements for certain months of the year as per Article 14 of the Collective Agreement.
• Assignment to work groups within Operations Process Support will be dependent on customer and operational requirements.