HR and Office Assistant

London - UK

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

BlueBolt is an award-winning visual effects company. It specialises in compositing computer graphics and digital matte painting for film and television productions. Over the past sixteen years BlueBolt has worked on many projects including Game of Thrones Skyfall The Night Manager Peaky Blinders The Northman Ridley Scotts Napoleon and Nosferatu. BlueBolt has won both BAFTA and VES awards.

We are looking for an HR and Office Assistant to join our small team with a start date of December 2025 on a one year fixed-term contract. This will be a full time hybrid role working from our offices near Victoria and Barbican in London at least three days per week.

Key Responsibilities:

HR and Recruitment

Compile new starter changes and leaver paperwork
Assist the HR Manager with performance reviews
Assist the HR Manager with the recruitment process - reviewing artists CVs and showreels and sitting in on interviews
Publish maintain and monitor advertisements on the companys careers page online job boards social media platforms and other online channels
Arrange and prepare for the interviews
Manage the on-boarding process including conducting right to work checks references new starter inductions and organisational chart updates
Update and maintain the HR database and HRIS with accurate and up-to-date employee records in line with GDPR
Send holiday requests to Production for approval and once approved update ShotGrid
Monitor sickness absence weekend working and overtime
Prepare and check the Payroll each month and liaise with the Finance department to approve and keep track of freelance invoices
Updating HR policies and procedures and keeping up to date with employment law changes
General HR Administration and inbox management
Ad hoc projects as and when required.

Office

Ensure all aspects of Health & Safety are being adhered to. This includes maintaining a list of fire marshals and first aiders
In conjunction with the Office Manager help create contact sheets for new shows updating existing ones and creating show calendars and email addresses
Liaise with contractors and suppliers
Arrange company events in conjunction with the Office Manager and Runner
Work with the Office Manager and Runner to ensure the smooth running of the office
Provide cover in the office for the Office Manager and Runner if they are on leave including covering last minute sickness
Ad hoc office and production tasks as and when required.

Skills & Experience:

Experience in HR and/or Office Administration
Must be able to prioritise and plan work activities effectively
Must be organised accurate thorough and able to monitor work for quality
Must be adept at problem-solving including being able to identify issues and resolve them in a timely manner
Must possess strong interpersonal skills and able to communicate with all levels of the business
Excellent written and verbal communication skills
Proficient in MS-Office (Word Excel and Outlook) and Google Workspace.

A bubbly and outgoing personality with an interest in film and television would be ideal.

Key Responsibilities:

HR and Recruitment

Compile new starter changes and leaver paperwork
Assist the HR Manager with performance reviews
Assist the HR Manager with the recruitment process - reviewing artists CVs and showreels and sitting in on interviews
Publish maintain and monitor advertisements on the companys careers page online job boards social media platforms and other online channels
Arrange and prepare for the interviews
Manage the on-boarding process including conducting right to work checks references new starter inductions and organisational chart updates
Update and maintain the HR database and HRIS with accurate and up-to-date employee records in line with GDPR
Send holiday requests to Production for approval and once approved update ShotGrid
Monitor sickness absence weekend working and overtime
Prepare and check the Payroll each month and liaise with the Finance department to approve and keep track of freelance invoices
Updating HR policies and procedures and keeping up to date with employment law changes
General HR Administration and inbox management
Ad hoc projects as and when required.

Office

Ensure all aspects of Health & Safety are being adhered to. This includes maintaining a list of fire marshals and first aiders
In conjunction with the Office Manager help create contact sheets for new shows updating existing ones and creating show calendars and email addresses
Liaise with contractors and suppliers
Arrange company events in conjunction with the Office Manager and Runner
Work with the Office Manager and Runner to ensure the smooth running of the office
Provide cover in the office for the Office Manager and Runner if they are on leave including covering last minute sickness
Ad hoc office and production tasks as and when required.

Skills & Experience:

Experience in HR and/or Office Administration
Must be able to prioritise and plan work activities effectively
Must be organised accurate thorough and able to monitor work for quality
Must be adept at problem-solving including being able to identify issues and resolve them in a timely manner
Must possess strong interpersonal skills and able to communicate with all levels of the business
Excellent written and verbal communication skills
Proficient in MS-Office (Word Excel and Outlook) and Google Workspace.

A bubbly and outgoing personality with an interest in film and television would be ideal.